Typical pay range: $28.94 - $43.40

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE:                                         Pharmacy Purchasing and Inventory Analyst

REPORTS TO POSITION:        Pharmacy Director

DEPARTMENT:                         Pharmacy

DATE LAST REVIEWED:         May 23, 2018

OUR VISION:               Creating America’s healthiest community, together

OUR MISSION:            In the spirit of love and compassion, better health, better care, better value

OUR VALUES:             Accountability, Caring and Teamwork

DEPARTMENTAL SUMMARY:

The St Charles Health System Pharmacy provides a broad range of inpatient and outpatient pharmaceutical care services to ensure safe and effective medication use.  

POSITION OVERVIEW:

Coordinates the procurement and inventory control for medications, solutions, and supplies for the St Charles Health System pharmacy enterprise.

This position does not directly manage any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES:

Coordinates the procurement of medications, supplies, solutions, and equipment for all pharmacy service lines.

Maintains systems to monitor and analyze inventory levels. Recommends and implements changes to optimize inventory and decrease waste. Reports key metrics such as inventory turns, stock outs, expirations, etc.

Monitors purchases for formulary and 340B compliance. Maintains product alignment between campuses.

Maintains systems to monitor transfer of medications; ensuring documentation for 340B compliance and chain of custody.

Maintains systems to anticipate, recognize, communicate, and mitigate the impact of drug shortages.

Maintains systems to track and report supply expenses related to formulary changes, waste, and shortages.

Maintains compliance with purchasing contracts.

Tracks and analyzes purchasing and drug spend reports. Recommends improvement opportunities.

Coordinates physical inventory processes.

Ensures purchased items follow change-control processes.

Ensures compliance and record keeping requirements with regulatory agency standards for Medication Management for drug procurement, storage, recalls, returns, and pharmaceutical waste.

Trains pharmacy caregivers on medication procurement and inventory control. Mentors and develops others to perform essential job functions and duties.

Participates in emergency and disaster planning. Serves as liaison with external agencies.

Maintains relationships with vendors. Networks and collaborates with internal and external supply chain partners.

Supports the vision, mission and values of the organization in all respects.

Supports Value Improvement Practice (VIP- Lean) principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.

Provides and maintains a safe environment for caregivers, patients and guests.

Conducts all activities with the highest standards of professionalism and confidentiality.  Complies with all applicable laws, regulations, policies and procedures, supporting the organization’s corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.

Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate. 

May perform additional duties of similar complexity within the organization, as required or assigned.

EDUCATION                 

Required: High school diploma or GED

Preferred: BS or BA degree

LICENSURE/CERTIFICATION/REGISTRATION

Required: Oregon pharmacy technician license. Valid Oregon driver’s license and ability to meet SCHS driving requirements

Preferred:

EXPERIENCE

Required: Five (5) years pharmacy technician experience. Pharmacy purchasing experience.

Preferred: Health-system pharmacy inventory control and supply chain experience.

PERSONAL PROTECTIVE EQUIPMENT

Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.

ADDITIONAL POSITION INFORMATION: 

Knowledge of pharmacy regulatory and compliance requirements.

Knowledge of pharmaceutical databases.

Knowledge of auditing standards, techniques, and procedures.

Knowledge of financial concepts and analytics.

Excellent written and verbal communication skills.

Excellent time management, organizational and interpersonal skills.

Intermediate to advanced skills with MS Office applications and other related software applications.

Ability to establish and maintain effective internal and external working relationships and partnerships.

Ability to respond to changing priorities and situations in a flexible manner in order to meet current needs.

Ability to manage and prioritize multiple tasks with attention to detail.

Ability to work in a team environment as well as independently.

Ability to use strong analytical and troubleshooting skills.

Ability to utilize strong communication and organizational skills.

PHYSICAL REQUIREMENTS:

Continually (75% or more): Standing and walking, lifting/carrying/pushing or pulling 1-10 pounds, grasping/squeezing.

Frequently (50%): Sitting, bending, stooping/kneeling/crouching, climbing stairs, lifting/carrying/pushing or pulling 11-25 pounds.

Occasionally (25%): Climbing ladder/step-stool, reaching overhead, lifting/carrying/pushing or pulling 25-50 pounds, operation of a motor vehicle, using clear and audible speaking voice and ability to hear normal speech level.

Rarely (10%): Keyboard operation.

Never (0%):  Ability to hear whispered speech level.

Exposure to Elemental Factors

Occasionally (25%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.

Blood-Borne Pathogen (BBP) Exposure Category

Risk for Exposure to BBP

.

Schedule Weekly Hours:

40

Caregiver Type:

Regular

Shift:

First Shift (United States of America)

Is Exempt Position?

Yes

Job Family:

ANALYST PHARMACY

Scheduled Days of the Week:

As Scheduled (may include weekends and holidays)

Shift Start & End Time:

0800-1630