25.50 per hour25.50 per hour

 

Job Summary

We are looking for an enthusiastic operations coordinator to assist Operations with the management of daily business activities and administrative tasks, to ensure employee wellness and operational effectiveness.

The operations coordinator must be versatile and be able to wear many hags. Our ideal applicant possesses exceptional organizational skills, strong communication skills, and enjoys working with people. Key responsibilities include assisting human resource with employee orientation and training, managing invoices, and serves as general support for all employees.

To be successful as an operations coordinator, you should be able to resolve problematic situations efficiently and have excellent communication and organizational skills.

Job Description

Essential Functions

• Perform administrative tasks, such as handling phone calls, ordering office supplies, and ensuring the office environment is clean and organized.
• Assist with coordinating and organizing company events or meetings.
• Assist existing and new staff with the airport badging process by creating profiles, making appointments, and submitting applications.
• Responsible for inventory and ordering of employee uniforms and office supplies.
• Organize and distribute employee paychecks.
• Serve as general point of contact to research, triage and resolve general IT matters including submitting Helpdesk tickets.
• Assist Operations with reviewing and approving general invoices, tracking, and updating reports.
• Coordinate and enroll employees in driver certification training.
• Assist with intake and processing of employee requests such as new hire paperwork, tax forms, direct deposit requests, corrective actions notices, and on the job training forms. Responsible for maintaining employee organizational chart.
• Various reports using Excel and other MS Office Software.
• Serves as a project lead for multiple projects, tracks progress and follows through to completion with little or no supervision.
• Perform other related duties as assigned to ensure the efficient and effective function of the work group.
• Maintains open, professional, and collaborative communications between Management and the Client.

Minimum Required Qualifications

• High School Diploma or GED Equivalent.
• Minimum of two (2) years of administrative experience.
• Working knowledge of Microsoft Office skills, specifically Word and Excel. Experience creating Power Point presentations.
• Must be able to problem solve medium to complex issues with limited input form others.
• Ability to effectively communicate and collaborate with a diverse range of people and job functions.
• Ability to work independently with minimum supervision. Strong organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.

Desired Qualifications

• General Understanding of Unions and labor laws related to timekeeping and wage compliance.
• Bilingual in Spanish.
• Progressive computer knowledge with intermediate skills.

Work Environment

• Fast paced office and airport environment
• High sense of urgency Small office environment
• The noise level in the work environment is usually moderate.
• Exposed to a combination of normal office type environments, and shop environments.
• Exposed to highly confidential information

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing, and occasionally lifting of up to 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical​​​ condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. 

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!