Job Details

Assists Study Away director and Program Coordinator in managing short-term, non-credit, and clinical student travel programs, registration, and support. Administrative support for Study Away portal for individual travel registration and group short term and non-credit programs, including requirement tracking and review, portal updates, and troubleshooting. In person reception support for Study Away on Center City Campus, serving as primary source of contact for students and initial point of contact for faculty and units planning student travel following Study Away’s policies and procedures. Supports study away director and program coordinator to update and manage campus communications for short term travel, travel registration portal, travel risk review, and travel alert monitoring. Assists Study Away Director and Program Coordinator with Study Away events, orientations, and assessment. Assists Study Away with general administrative processes.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Supports management of non-credit and clinical student travel registration in the Study Away portal for individuals and groups
• Supports study away staff in updating and disseminating campus communications regarding programs, policies, and activities

• Tracks and updates application and enrollments processes for short-term student travel processes

• Serves as a point of contact for students and faculty regarding travel requirements and programs

• Supports Study Away team in monitoring and gathering information for travel risk review and alert monitoring

• Ordering Supplies and processing requisitions

• Updating and filing program information, student records, and financial documents
• Other various support functions as assigned by supervisors and Academic Affairs
• Assisting with Study Away sessions, orientations and events (virtual and in person)

Competencies (Knowledge, Skills, and Abilities Required):

• General knowledge of undergraduate and graduate education and policy, university office procedures, travel safety
• Demonstrated ability to communicate and work effectively across cultural differences with diverse groups of students, faculty, staff, and external program partners
• Strong organizational skills with the ability to manage multiple priorities, tasks, and deadlines.

Minimum Education and Experience Requirements:

Education:

• Bachelor’s Degree required

AND

Experience:

• At least 2 years administrative experience required, preferably in higher education setting.
• Experience with international education or travel strongly preferred.

Additional Information

• Proficiency with Microsoft Word, Outlook, Excel, Teams, Zoom, and Box. Experience with TDS a plus

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Philadelphia University

Primary Location Address

1020 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here