Ann & Robert H. Lurie Children’s Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children’s Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Day (United States of America)

680 Lake Shore Drive

Job Summary:

The Program Assistant will play an integral role in supporting collaborative efforts with internal and external partners to identify and address health priorities within Chicago neighborhoods. Responsibilities will include assisting in the implementation of community health strategies, supporting coordination of initiatives and events, engaging with marginalized populations, supporting communication and marketing efforts and providing administrative and other program support functions.

Job Responsibilities:

• Support collaboration efforts with internal and external partners, including community leaders, healthcare professionals, researchers and public health practitioners to identify health priorities and assist in the development of community health and engagement strategies.

• Assist in coordinating the planning, implementation, and evaluation of community health and engagement initiatives, programs, and events.

• Engage with community partners, residents and marginalized populations across Chicago neighborhoods, particularly those disproportionately affected by health inequities, by assisting with communication and coordination efforts.

• Aid in building and maintaining relationships with community-based organizations, schools, libraries, parks, places of worship, businesses, and service providers through participation in engagement and capacity building activities.

• Assist with planning community and city-wide convenings, trainings, and workshops, with a focus on diverse representation from various backgrounds and lived experience.

• Assist with program logistics, event/meeting coordination, and project materials and documentation maintenance. Aid in the preparation of status reports on project progress, outcomes and impact. Support administrative tasks such as scheduling meetings, booking conference rooms/space, making copies, preparing meeting supplies, taking notes and compiling key takeaways, decisions and action items.  

• Support communication and marketing efforts by assisting with the development of content and materials for community health and engagement initiatives, education and events.

• Collect and input data for program evaluation and reporting purposes, including data entry, note taking, transcription and document review.

• Provide support in grant applications, reporting, and fundraising efforts, including assisting with research and documentation tasks in collaboration with staff and leadership.

• Assist in the management of membership databases, coalition rosters and mailing lists.

• Attend regular check-ins with leadership, managers, staff and collaborators, and attend team and department meetings.

• Perform other duties as assigned.

Education and Experience:

• High school diploma or GED required. Some college or associate degree in related field preferred.

• Minimum of 1 year of program assistant, administrative assistant, community engagement, patient services or other relevant experience preferred.

• Flexibility to work on evenings and weekends, travel throughout Chicago likely.

• Developing interpersonal, verbal and written communication, problem-solving, organizational and time management skills with the ability to prioritize and delegate tasks effectively.

• Basic proficiency in Microsoft 365 software required. Experience with database management and survey software and tools preferred.

• Ability to collaborate with individuals from different backgrounds and disciplines and build relationships across all levels of the organization.

• Ability to take initiative, work independently and be self-directed.

• Commitment to health equity, diversity and inclusion, racial justice, evidence-informed policy and practices, data-driven advocacy and community-driven processes.

Addendum/Job Posting Description:

The Patrick M. Magoon Institute for Healthy Communities is seeking a Program Assistant to support the Mentorship and Workforce Development Initiatives team. This role involves a range of administrative tasks, including managing supplies, catering orders, meeting scheduling, room reservations, and travel arrangements, as well as preparing program materials and taking meeting notes. This position will contribute to the Institute’s mission to advance health equity for Chicago’s infants, children, adolescents, and families by playing an integral role in collaborative efforts to advance mentorship and workforce development programming working with internal and external partners. The Program Assistant will also play an active role in community outreach events, school visits, and supporting student and intern activities, such as conducting interviews, helping students navigate to their internship sites, and addressing any student-related concerns. This position is ideal for a detail-oriented individual with a passion for supporting youth development and engagement in the community.

The Mentorship & Workforce Development Initiatives team, part of the Magoon Institute, provides programs that support students from elementary school through post-graduate levels in pursuing healthcare careers. Focusing on underserved youth, the team offers leadership development, hands-on healthcare experience, and access to training workshops, networking and potential employment opportunities. To reduce barriers, the programs provide stipends, transportation assistance and mental health and wellness resources, equipping students for success in the healthcare field and fostering a pipeline of diverse talent for the industry.

The Magoon Institute serves as the hub for all community-focused initiatives at Lurie Children’s. The Magoon Institute is responsible for aligning the Medical Center’s clinical, research, education and advocacy expertise with community engagement, while supporting people, programs and partnerships that advance community health and health equity. This team provides engagement opportunities for employees, physicians and trainees and leads the development and execution of Lurie Children’s Community Health Needs Assessment and Implementation Strategy. The Magoon Institute partners with clinical, public health and community outreach leaders and experts across the Medical Center to work towards the goal of advancing health equity and racial justice, and improving health and wellness for infants, children, adolescents and their families across Chicago.

We are committed to promoting diversity, equity, inclusion and multiculturalism. Our mission to advance health equity starts with our commitment to build a diverse team representative of the communities we serve. We embrace and invite diversity in race, gender, sexual orientation, religion, ethnicity, national origin, disability status, age, socioeconomic status and all the other facets of our humanity. 

Education

High School Diploma/GED (Required)

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

Medical, dental and vision insurance

Employer paid group term life and disability

Employer contribution toward Health Savings Account

Flexible Spending Accounts

Paid Time Off (PTO), Paid Holidays and Paid Parental Leave

403(b) with a 5% employer match

Various voluntary benefits:

• Supplemental Life, AD&D and Disability

• Critical Illness, Accident and Hospital Indemnity coverage

• Tuition assistance

• Student loan servicing and support

• Adoption benefits

• Backup Childcare and Eldercare

• Employee Assistance Program, and other specialized behavioral health services and resources for employees and family members

• Discount on services at Lurie Children’s facilities

• Discount purchasing program

There’s a Place for You with Us

At Lurie Children’s we embrace and celebrate diversity and equity in a serious way. We are committed to building a team with a variety of backgrounds, skills, and viewpoints — recognizing that diverse identities strengthen our workplace and the care we can provide to the Chicago community and beyond. We treat everyone fairly, appreciate differences, and make meaningful connections that foster belonging and allyship. This is a place where you can be your best, so we can give our best to the patients and families who trust us with their care.  

Lurie Children’s and its affiliates are equal employment opportunity employers.  We value diversity and are committed to creating an inclusive environment for all employees.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, ancestry, age, disability, marital status, pregnancy, protected veteran status, order of protection status, protected genetic information, or any other characteristic protected by law.

Support email: [email protected]