Exemption Status:

United States of America (Non-Exempt)

Exemption Status:

$22.24 - $28.90 - $35.57

“Pay scale information is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any selected candidate or employee, which is always dependent on actual experience, education, qualifications, and other factors.  A full review of our comprehensive pay and benefits will be discussed at the offer stage with the selected candidate.”

MINCA is looking for extraordinary people to join our team!

Why join MINCA? Because our success is dependent on you; innovative professionals with top notch skills who thrive on opportunity, high performance, and teamwork. We look for individuals who want to work on a team that cares about making a difference in the value of healthcare.

Job Description

To assist the Estate Manager in all operations of the Howe family properties.

The Estate Coordinator is responsible for supporting the daily operations, logistics, and administrative functions of a private estate or portfolio of properties. This role ensures seamless coordination of property maintenance, vendor management, scheduling, and service delivery while maintaining a high standard of professionalism, discretion, and efficiency.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in all requested tasks directed by Estate Manager

• Coordinate all event details, floral arrangements and décor etc.

• Assisting with Estate Manager’s duties during his absence including household staff and property functions

• Create and track record keeping systems, maintain files and household information

• Assist with schedule and household calendar management

• Prepare meeting agendas and minutes

• Coordinate projects/maintenance appointments and perform weekly checks

• Select and direct some of the property vendors

• Balance employees’ receipts

• Purchase household items and office supplies

• Assist in all day-to-day property assignments under the direction of Estate Manager

• undefined

• Operational Coordination

• Coordinate day-to-day estate operations to ensure properties are maintained to the highest standards

• Assist in planning and execution of events hosted at the estate (if applicable)

• Vendor & Contractor Management

• Assist with scheduling and oversight of vendors, contractors, and service providers

• Ensure work is completed on time, within scope, and meets quality expectations

• Property & Facilities Oversight

• Conduct routine inspections of estate grounds and buildings

• Identify maintenance needs and escalate issues appropriately

• Maintain inventory of supplies, equipment, and household items

• Administrative Support

• Maintain organized records related to property operations, expenses, and contracts

• Assist with expense reporting and invoice processing

• Manage calendars, schedules, and service appointments

• Logistics & Scheduling

• Ensure readiness of property for guests and owners

• Communication & Service Delivery

• Respond promptly to requests and resolve issues efficiently

• Ensure a high level of service and attention to detail

Supervisory Responsibilities        

No supervisory responsibilities

                                   

Education and/or Experience

BS/BA and 1+ years’ experience or equivalent combination of education and experience

 

Computer Skills

Proficiency with Microsoft Office (Outlook, Excel, Word) and scheduling tools

 

Certificates, Licenses, Registrations

None required.

 

Other Skills and Abilities

 

• Excellent interpersonal skills and understanding of appropriate practices

• Social etiquette

• Pleasant demeanor

• Strong work ethic

• Completely flexible in meeting any and all needs of the family

• Knowledge of different styles of formal entertaining protocol

• Works well under pressure

• Ability to communicate and interacting with vendors

• Works well with internal management and staff

• Excellent ability in taking direction

• Proficient internet research and purchase abilities

• Proficient in computer and word processing skills

• Communication skills

• Organizational skills

• Design sense and attention to detail

 

Reasoning Ability                               

• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.  Ability to deal with problems involving a few concrete variables in standardized situations.

Language Skills  

• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. 

      

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 

 

Competencies To perform the job successfully, an individual should demonstrate the following competencies:

Composure

Decision Quality

Organizational Agility

Problem Solving

Customer Focus

Drive for Results

Peer Relations

Time Management

Dealing with Ambiguity

Learning on the Fly

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Ability to maintain clear near visual acuity at approximately 20 inches or less (i.e., “close vision”) to accurately read fine print, view computer screens, and handle small objects. Requires adequate color vision and depth perception to support safety and precision in detail-oriented tasks.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

This position may regularly be exposed to or encounter moving mechanical parts, high, precarious places, fumes, or airborne particles, toxic or caustic chemicals, outdoor weather conditions, risk of electrical shock or vibration. The noise level in the work environment is usually moderate (examples: business office with computers and printers, light traffic).

 

Work Location

This position must work on-site at the San Diego Sanctuary Retreat Properties, LLC for purposes of providing adequate support to internal clients; being available for face-to-face interactions and coordination of work with other employees, colleagues, clients, or vendors; as well as for facilitation of quick and effective decisions through collaboration with stakeholders. Remote work is not an option for these purposes.

 

Working Hours

This is a full-time non-exempt position requiring one to be able to work overtime from time to time to get the job done. Therefore, one must have the ability to work nights, weekends or on holidays as required. This may be changed at any time to meet the needs of the business. The typical working hours for this position are Monday through Friday from 8:00am to 5:00pm.

Travel

This position requires no travel; however, limited travel may be required in the future.

The Perks:

• Medical / Dental / Vision / Wellness Programs

• Paid Time Off / Company Paid Holidays

• Incentive Compensation

• 401K with Company match

• Life and Disability Insurance

• Tuition Reimbursement

• Employee Referral Bonus

MedImpact, is a privately-held pharmacy benefit manager (PBM) headquartered in San Diego, California. Our solutions and services positively influence healthcare outcomes and expenditures, improving the position of our clients in the market. MedImpact offers high-value solutions to payers, providers and consumers of healthcare in the U.S. and foreign markets.

Equal Opportunity Employer, Male/Female/Disabilities/Veterans

OSHA/ADA:

To perform this job successfully, the successful candidate must be able to perform each essential duty satisfactorily. The requirements listed are
representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.