Scheduled Hours
37.5
Position Summary
The Events Manager, Regional and Special Events - University Advancement reports to the Director of Regional and Special Events. The role of the Event Manager is to plan and implement key regional events designed to cultivate, maintain, and strengthen alumni, parent, and friend ties to the University. Oversee or assist with all aspects of event planning. Travel to these events is required.
Job Description
Primary Duties & Responsibilities:
- Oversee, manage, and provide assistance as needed for special events in University Advancement for assigned schools and programs including but not limited to professorship installations, scholarship dinners, Distinguished Alumni Award dinners, stewardship and cultivation events, and other events involving the schools and programs. Work with the Philanthropic Strategy and Development teams, faculty, alumni, and students to facilitate engagement, cultivation, and stewardship through program events.
- Oversee event planning related activities including but not limited to contract negotiations and management, reserving event space, work with communications coordinator to create invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assist with securing speakers, creating seating plans, assisting with talking points, briefing materials for university leadership, and onsite logistics.
- Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (2 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications
- Familiarity with and appreciation for the mission of Advancement and the activities of the department.
- Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
Preferred Qualifications
Education:
No additional education beyond what is stated in the Required Qualifications section.
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Building Partnerships, Computer Software, Email Software, Event Development, Event Management, Event Planning, FileMaker Development, Financial Budgeting, Financial Forecasting, Graphic Design, Highly Developed Interpersonal, Interact with All Levels of Management, Learning Quickly, Microsoft Office, Multitasking, Oral Communications, Organizing, Prioritization, Professional Etiquette, Professional Integrity, Task-Oriented, University Education, Work Collaboratively, Work Values, Written Communication
Grade
G11
Salary Range
$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.