Job Summary:

WHO ARE YOU?

Do you enjoy music? Do you excel at project coordination and reporting? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music & culture and a love of event operations. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction.  The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

The Project Affiliate Coordinator will report to the Affiliate Marketing Manager and assist in the coordination, activation, and completion of the Affiliate, Promoter and Macro Programs across festivals and concerts. They will also play a crucial role in maintaining accurate and up-to-date records within our database.

The ideal candidate for this role specializes in data entry, is an effective multitasker, adheres to project coordination processes and best practices. The position requires a high level of familiarity with spreadsheets, quick learning abilities, and efficient cross checking and verification processes. This is not a remote position and will require you to work in the office full-time and travel to work events.

RESPONSIBILITIES

• Assist the Affiliate Marketing Manager in coordinating day-to-day festival and concert activations
• Verify and review inputted and tracked data for errors and inconsistencies
• Monitor budgets and  guest list allotments, addressing any issues or concerns
• Identify and suggest process improvements to enhance efficiency and productivity
• Complete data entry tasks promptly to meet deadlines
• Create presentations for aggregated data
• Maintain open communication with team members, stakeholders, and clients to provide updates
• Provide onsite support and assistance during festivals
• Undertake additional responsibilities as they arise
• Various tasks as needed

QUALIFICATIONS

• High School diploma or equivalent; additional certifications are a plus
• Proven experience as a Data Entry Coordinator or similar role
• Previous experience in project coordination or related roles is a plus
• Proficiency in data entry and data management tools/software
• Strong organizational and time management skills to handle multiple tasks concurrently
• Excellent communication and interpersonal abilities to work effectively with various stakeholders
• Proficiency in project management tools and software 
• Ability to adapt quickly to changing project requirements and priorities
• Attention to detail and a proactive approach to problem-solving
• High level of accuracy and attention to detail
• Proficiency in data entry and data management tools/software
• Strong organizational and time management skills
• Ability to handle repetitive tasks without compromising accuracy
• Excellent communication skills, both written and verbal, along with interpersonal capabilities to effectively to communicate with stakeholders 
• Familiarity with data confidentiality and security practices
• Basic knowledge of spreadsheets and database management

WORK ENVIRONMENT

• Must be able to tolerate loud noise levels & busy environments when on site working events
• May work in drastic temperature climates when traveling to work events
• Must be willing to travel to work during evening, holiday and weekend hours, as required, to meet deadlines

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Pay Rate Hourly Range: $20.00 - $25.00 USD

EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.