Summary: Coordinates a variety of duties for the undergraduate programs in the Kirkhof College of Nursing (KCON), with a specific focus on the Second Degree program. This position requires a high level of attention to detail, as well as discretion and judgment concerning procedures and policies to follow in each scenario.

Essential Functions

• Undergraduate Program Support
  • Coordinate administrative duties for the operation of the Undergraduate Nursing Program in Kirkhof College of Nursing with a specific focus on the Second Degree program and support of the Coordinator of Diversity, Equity, Inclusion, Accessibility, and Belonging (DEIAB). This includes answering telephones, managing calendars and correspondence for DEIAB Coordinator, planning and coordinating administrative activities, communicating with faculty and students, evaluating mail, maintaining electronic/paper recordkeeping systems and materials, coordinating and implementing projects and events, and assist with preparation and dissemination of Exit & Alumni Surveys for undergraduate programs.
  • Manage paper and electronic filing systems and confidential records related to the Second Degree program; including course offerings, student grades, licensure applications, and education certification documents.
  • Serve as liaison between KCON Dean’s Office, Office of Student Services, Associate Deans, KCON Faculty, and undergraduate Nursing students including dissemination of information that may require explanation.
  • Administrate assessments for academic programs, serving as proctor on an as-needed basis. Ensure necessary instructor/TA access to remote proctoring systems for examinations.
  • Facilitate the coordination, preparation, and submission of undergraduate course offerings for KCON related to the Second Degree program, and coordinate submission in a digital platform. This includes managing college annual course schedules and course changes.
  • Assist fellow Undergraduate Nursing Program Assistants to coordinate contractual assignments for new and returning Adjunct Faculty each semester. This includes assisting other support staff in completing the materials necessary for hiring of adjunct faculty. Requires high degree of attention to detail. Act as point-person throughout the hiring and onboarding process.
  • Assist the Graduate Nursing Program Assistant in coordinating contractual assignments for Research Assistants and Graduate Assistants each academic year. This includes reviewing applications; creating and communicating GA assignments; generating GA award letters and faculty assignment letters for distribution; entering assignments into Workday; in addition to other onboarding tasks. Requires a high degree of attention to detail. Act as a point-person throughout the hiring and onboarding process.
  • Guide undergraduate Nursing students through the RN licensure application process.  Field questions from students regarding the Michigan RN licensure process and help to troubleshoot the application process, working with the MI Board of Nursing to ensure that each student becomes deemed eligible for licensure.
  • Assist with the preparation and distribution of KCON Baccalaureate program handbook.
  • May train, supervise, and/or evaluate performance for student workers assigned to area of responsibility.
     
• Course Data and Software Management
  • Manage and monitor KCON student course evaluation process - Laker Impressions of Faculty Teaching (LIFT) - for the Second Degree program. Requisite knowledge of course offerings/scheduling is required.
  • Serve as KCON Blackboard Administrator, enabling faculty, Teaching Assistants, and staff access to Blackboard courses and organization sites, in coordination with GVSU IT. Reconcile Blackboard assignments with KCON Faculty Assignment Database and Banner.
  • Manage Clinical Placement data for submission to the Health Compliance Office.
  • Collaborate with Institutional Analysis on the completion of the AACN Survey report for undergraduate programs annually.
  • Serve as administrator to departmental databases and systems, assisting with maintenance as needed. Requires knowledge of faculty assignments and courses offerings; adds all new clinical instructors to faculty/staff database, maintains a current distribution list, and maintains a file of all syllabi offered each semester.
  • Serve as data manager for new undergraduate faculty related to Banner access/use to locate student information, course offering information, class lists, and faculty information related to the Second Degree program
  • Facilitate Virtual Simulation platform coordination for the Second Degree program at to ensure faculty access to appropriate virtual resource platforms. This includes vendor-relationship management with publishers and distribution of materials to students and faculty.
  • Coordinate, compile, and analyze data for surveys and confidential reports using the appropriate systems and processes. 
     
• Administrative Support
  • Coordinate administrative and academic support to undergraduate KCON faculty.
  • Provide support to one of the KCON Governing committees, and the Undergraduate Clinical Coordinators Committee, including preparation and distribution of meeting minutes, agendas, and correspondence.
  • Ensure support coverage for all activities related to the DEIAB Coordinator.
  • Share responsibility with other support staff to cover the KCON main office as needed.
  • May be cross-trained to other support staff roles as needed.
  • Make travel arrangements for staff.
  • Other duties as assigned.

Required Qualifications

• High school graduate or equivalent.
• Minimum of four years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to successfully maintain positive intercultural and interpersonal relationships.

Preferred Qualifications

• Bachelor’s degree.
• Higher education experience.
• Supervisory experience.

Supervision Received

• Receives minimal supervision from a designated supervisor. Much of the work is self-initiated. Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.
   

Supervision Exercised

• Hire, train, schedule and coordinate the work of student employees and may act as lead worker to PSS staff members within the department/unit/division.

Physical Demands

• To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Salary & Benefits: C4 Level. Minimum starting wage of $22.04 per hour

• Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.

Campus: Health Campus

Department/Division: Kirkhof College of Nursing

Job Type: 12 months, Full-time (40 hours per week). Monday - Friday 8a-5p

How to Apply: Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact [email protected].  If you need technical assistance, please contact Human Resources at [email protected] or 616-331-2215.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.

Application Deadline: December 17, 2024

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Must have the physical stamina to work long hours and/or more than 5 days per week.  The requirements listed are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).

Grand Valley State University is an Affirmative Action/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.