The Executive Secretary Senior provides administrative and secretarial support to a combination of Division/Department Chairs, Department Directors/Managers and/or faculty, residents and staff assigned to a Department.

The Executive Secretary Senior performs a variety of administrative support function to include secretarial assistance with special projects and public/customer relations duties. Serves as a communications link for the department and medical center.

Licensure, Certification, or Registration Requirements for Hire: N/A

Licensure, Certification, or Registration Requirements for continued employment: N/A

Experience REQUIRED:
Minimum of three (3) years of previous secretarial/administrative work experience in an office setting.
Previous experience with Microsoft Office applications and e-mail/calendaring software.

Experience PREFERRED:
Four (4) years of previous secretarial/administrative work experience in an office setting.
Previous experience in a healthcare setting.

Education/training REQUIRED:
High School Diploma or equivalent

Education/training PREFERRED:
Associates Degree in Business, Accounting or related field from an accredited program

Independent action(s) required:
Organizes work assignments and priorities with minimal supervision or direction.
Manages the office area/functions; performs secretarial/administrative assignments; and communicates and interacts with a variety of internal and external customers.
Coordinates and provides coverage in the absence of other secretarial personnel.

Supervisory responsibilities (if applicable): N/A

Additional position requirements:
Individual must be flexible and able to make scheduling/work hour changes as necessary to meet the needs of the Department.
If deemed an “essential employee”, must conform to VCU Health System Inclement Weather Policy.

Age Specific groups served: All

Physical Requirements (includes use of assistance devices as appropriate):
Physical - Lifting less than 20 lbs.
Activities: Prolonged sitting, Walking (distance)
Mental/Sensory: Strong recall, Reasoning, Problem solving, Hearing, Speak clearly, Write legibly, Reading, Logical thinking
Emotional: Fast pace environment, Steady pace, Able to handle multiple priorities, Frequent and intense customer interactions, Able to adapt to frequent change

EEO Employer/Disabled/Protected Veteran/41 CFR 60-1.4.