Role and Responsibilities:

• Office Administration – Manage daily office operations, including maintenance of office supplies and mail. Ensure the office is well-stocked with necessary supplies, the store is maintained, and the space is organized. Handle additional projects and provide administrative support as required.
• Staff Support – Be the to go person for office and administrative matter, greeting visitors and external teams. Assist with office tasks such as coordinating and scheduling meetings, assist planning in-office and virtual events regionally and company wide with the HR, Marketing and Events, and Social Committee teams. Manage office communication, including the Switchboard.
• Facility Management – Ensure the office space is clean, organized, and properly maintained, including liaising with vendors and service providers.
• Technology and Equipment management – Ensure office equipment (printers, coffee machine etc.) functions and coordinating with IT and vendor support in needed.
• HR Support – Assist with onboarding new employees, ensuring their access to the office, and compliance with company policies. Assist with ither ad-hoc projects.

Qualifications and Experience:

• 2-4 years of experience in an administrative or office management role.
• Proven ability to manage and prioritize multiple tasks in a fast-paced, dynamic work environment.
• Experience with office operations and procedures, including budgeting, scheduling, and staff coordination.
• Bachelor's degree in business administration, communications, or a related field is a plus.

Desired Characteristics:

• Excellent organizational and time-management skills.
• Coordination skills to manage administrative tasks on an ongoing basis as well as ad-hoc request.
• Strong interpersonal skills to maintain a positive working environment and resolve conflicts.
• Problem-solving and critical thinking skills.
• Multitasking capability in a fast-paced environment.
• Proactive approach to work and a positive attitude.

We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.

Additional Information

This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects.