Department:

RI Administration

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Research Administration

Position Title:

Administrative Assistant - Research Administration

Job Family Group:

Professional Staff

Job Description Summary:

The Administrative Assistant for Research Administration (RA) provides essential support for the executive operations of the Research Administration division, reporting directly to the Administrative Director. This role is responsible for ensuring efficient and professional daily office operations, including scheduling, event coordination, record management, and front-line communications. The Administrative Assistant will manage multiple senior leadership calendars and travel arrangements, administratively support RA-wide meetings and projects, and serve as a collaborative team member within the RA administrative support team.

Job Description:

Key Roles and Responsibilities:

• Oversee daily administrative functions to ensure smooth and efficient office operations.

• Plan and coordinate meetings and events, including scheduling, room reservations, catering, and setup/teardown.

• Maintain organized and accurate records and files.

• Manage calendars and travel logistics for multiple senior leaders within Research Administration.

• Coordinate and support the scheduling of complex, multi-participant projects and initiatives.

• Serve as the primary contact for mail sorting/distribution and main office phone line inquiries.

• Act as the purchasing and travel coordinator for designated departments or divisions.

• Provide cross-coverage and collaborative support to other administrative professionals in Research Administration.

• Serve as a positive and professional liaison with internal stakeholders and external partners, vendors, and agencies.

• Perform other duties as assigned to support the goals of Research Administration.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Education:

• Bachelor’s degree in business administration, operations, project management, or a related field. Experience may be substituted for education on a year for year basis.       

Work Experience:

• 5 years of relevant administrative experience.

• Experience using Workday or similar enterprise resource systems.

• Experience meeting deadlines.

Preferred Qualifications

Work Experience:

• 1 year of experience supporting senior leadership, including calendar and meeting coordination.

• Experience scheduling meetings with large or diverse participant groups.

• Prior administrative experience in an academic medical center or university setting.

Skills

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

• Written and verbal communication skills.

• Organizational and problem-solving skills.

• Attention to detail

• Time management skills

• Project Coordination skills

• Executive calendar management

• Event/meeting logistics coordination

Required Documents

Resume

Cover Letter

Comprehensive Benefits Package:

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Hourly

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$24.20 - $35.09

Minimum

$24.20

Midpoint

$29.64

Maximum

$35.09