ZEISS in India

ZEISS in India is headquartered in Bengaluru and present in the fields of Industrial Quality Solutions, Research Microscopy Solutions, Medical Technology, Vision Care and Sports & Cine Optics.

ZEISS India has 3 production facilities, R&D center, Global IT services and about 40 Sales & Service offices in almost all Tier I and Tier II cities in India. With 2200+ employees and continued investments over 25 years in India, ZEISS’ success story in India is continuing at a rapid pace. 

Further information at ZEISS India.

JOB Profile

Admin- Specialist will be responsible for managing all aspects of the Admin services delivery in Zeiss, North region, primarily Asset Management and Operations. In this capacity, the role is accountable for managing the capital and expense budgets, short and long-term projects, operations and maintenance, interface with business units, coordination with other key managers within Zeiss.

RESPONSIBILITIES

Facilities Management Operations

• Vendor Management - Raise PR, Submit Invoice.
• Tracks the vendor Invoice/payment.
• Create MIS for the entire spent and track/Manage the budget.
• Ensure accuracy of the data, analyze the admin costing and highlight to the management accordingly.
• Ensure accident or crises management is addressed immediately.
• Ensure all reports, checklist, statutory compliance (Building & Vendor) is adhered at all times.
• To ensure facility upkeep and the operation is maintained in all areas i.e Housekeeping, Security, Cafeteria, Front office, Helpdesk, Mail Room,
• Support Events, Client Visits & other areas of operations.
• ensure vendor performance management is done monthly/Quarterly.
• Ensure monthly invoices are made on time as per agreed timelines
• Coordinate with transport vendor and ensure smooth operation.
• ensure Pantry services in the facility.
• Follow up with TPV for on time invoice verification & submission.
• Mange the pest control activities in the facility.
• Develop and implement process related to admin
• Manage cafeteria/ Transport
• Review all check lists on a daily basis to ensure smooth facility operations.
• Co-ordinate for the purchase of materials, consumables & equipment and maintain optimum stocks. Ensure that the defined process is followed for purchases and applicable inventories are maintained up to date.
• Initiate meetings with employees on food /transport issues and resolve the queries/concerns.
• Maintain records of facility-related approvals, agreements, and licenses.
• Maintain vendor contracts, track renewals, and ensure cost-effective services.

Qualification (E)           Graduate/ Diploma/BE (Advantage)

Overall Experience      Minimum 10 years

Industry Experience   Minimum 8 years

Technical Skills (E)      Expert in MS Office & Mail Communication.

Generic Skills (E)          Communication, Interpersonal

Your ZEISS Recruiting Team:

Manoj Badaik