Office Operations Coordinator Position Summary

As an Office Operations Coordinator you’ll play a key part in keeping a fast‑paced manufacturing environment running smoothly and efficiently. This role is ideal for someone who thrives on structure, enjoys being the go‑to problem solver, and is ready to expand their skill set into HR, employee engagement, and cross‑departmental support.

You’ll take ownership of essential daily functions—from coordinating internal events and supporting payroll and basic HR processes to managing vendor relationships, access control programs, and general operational needs. Your strong organizational instincts, attention to detail, and polished communication will help drive a positive employee experience and strengthen the overall effectiveness of the HR team.

This is a great next step if you’re looking to grow beyond traditional office management and build deeper expertise in HR operations, people support, and organizational coordination.

Salary Range: $50,000 to $55,000 annually(this position is eligible for overtime)

Schedule:        Monday – Friday 8:00am – 5:00pm Onsite   

Key Responsibilities

• Serve as primary administrative support to the HR Manager, handling confidential correspondence, and document preparation.
• Provide administrative support to the plant and leadership team as needed.
• Maintain accurate and compliant employee information in HRIS systems, files, and records in accordance with company policies and regulatory requirements.
• Assist with onboarding logistics, including preparation of new hire materials and orientation coordination, and basic benefits administration and Associate support.
• Assist in the recruiting process by opening requisitions, posting jobs, coordinating interviews, conference rooms, and meetings.
• Support execution of company policies, communications, and HR initiatives across the plant.
• Maintain strict confidentiality of sensitive company, employee, and operational information, ensuring records and communications are handled with discretion.

Office and Organization Management

• Maintain office supply inventory, event supply, and purchasing workflows to ensure operational readiness.
• Support front-of-office responsibilities including visitor check-in and telephone reception, and conference rooms.
• Recommend and implement continuous improvements in administrative processes.
• Coordinate with other areas such as Safety, Quality, and Production to ensure that personnel comply with the training required by regulations or audits.

Event Planning and Engagement Support

• Assist HR with presentations for HR related initiatives, trainings, job fairs, group events, and recognition events.
• Assist with coordinating and executing numerous fun company events, recognition programs, volunteer initiatives, open enrollment, new hire onboarding, onsite interviews, scholarship programs, MVP awards, holiday functions.
• Handle event logistics including purchasing materials, catering, scheduling, and assist with communication rollouts.
• Monitor engagement participation metrics and budget allocations.

Communication

• Develop visually engaging flyers, posters, digital signage, and communication materials aligned with branding standards.
• Maintain bulletin boards and communication displays with accurate and timely information.

Payroll, Timekeeping, and Financial Administration

• Assist with timekeeping related processes, timecard badge, new hire set up.
• Process employee expense reimbursements, track transactions, and maintain organized audit-ready files for Associates and Vendors providing services

Security Credential Coordination

• Maintain issuance, activation, deactivation, and replacement of employee access badges.
• Track badge assignment records and ensure correct access permissions for roles and departments.
• Collaborate with Safety and IT teams to maintain plant security and compliance records.

Vendor Coordination

• Manage uniform inventory, distribution, and size tracking for all eligible employees.
• Coordinate vendor communication, and budget adherence for assigned programs.

Required and Desired Qualifications

• Three (3+) plus years minimum of high level administrative experience; preferably supporting Human Resources.  Manufacturing background a plus
• Proficient in Microsoft Office - primarily Outlook Scheduling, PowerPoint and Excel, Canva a plus
• Excellent customer-facing service skills
• Effective interpersonal communication skills and collaborative mindset.
• Ability to handle multiple tasks in a fast-paced environment
• Ability to operate office machines, i.e., copier, timekeeping systems, access units, etc.
• High integrity, professionalism, dependability, and confidentiality
• Strong organization and time management skills leveraging digital communications
• Ability to work in both team and individual settings with minimal supervision
• Strong problem-solving and trouble shooting skills
• Social media communications a plus

Physical Requirements

• Ability to frequently lift, carry, and move items up to 30 pounds.
• Ability to use step stool / climb ladder as needed for posting and maintaining communication materials.
• Ability to remain on foot for extended periods and traverse the manufacturing facility regularly throughout the day
• Comfort working within active industrial environments while adhering to all safety guidelines.

Regal Rexnord is committed to providing market-competitive compensation and benefits, maintaining and ensuring a work environment that reflects our Regal Rexnord Values and culture everywhere we operate. We focus on providing a comprehensive, competitive benefits package that supports our associate’s health, wellness, educational endeavors, and financial stability.

Paid Time Off:

Regal Rexnord provides dedicated Sick Leave and a Personal Leave allowance, a flexible approach to providing several floating holidays so Associates can enjoy and observe the events that matter most in their lives.

Professional Development:
Professional advancement and personal growth are important to everyone. Regal Rexnord believes in cross-training and collaboration so our Associates can readily transition as needed.

We strive to support employees to continuously update their skills so they are more satisfied with their work and motivated to continue learning so all can be a part of contributing to the collective success of Regal Rexnord.

• Tuition reimbursement and continuing education allowance
• Monthly onsite training programs

Retirement Plans:
We offer a 401(k) Retirement savings Plan with matching contributions without a waiting period.

Medical Benefits:
We provide some of the most competitive benefits in the industry.

• Medical, Dental, and Vision Coverage – Effective Day 1
• Short Term and Long-Term Disability 100% company paid
• Life and Accidental Death & Dismemberment Insurance
• Critical Illness, Accident Insurance, Hospital Indemnity
• Flexible Spending Account (FSA) & Health Savings Plan (HSA)

Family Benefits:

• Paid Parental Leave
• Paid Family Leave
• Adoption Assistance up to $10,000 per adoption
• Expanded Fertility Benefits

Employee Assistance Program

Annual Safety Equipment Allowance (Rx glasses, safety shoes/boots, welding helmet & jacket)

Work Environment and Community:

• Onsite gym and FIT Wellness Program
• Insurance premium discount incentives for Wellness Program Participation
• Employee referral program  
• Tuition Reimbursement
• Quarterly MVP awards
• Regular community involvement and volunteer activities
• Fun Associate and family-oriented events throughout the year including the
  Annual Crab Feast

Benefits

• Medical, Dental, Vision and Prescription Drug Coverage
• Spending accounts (HSA, Health Care FSA and Dependent Care FSA)
• Paid Time Off and Holidays
• 401k Retirement Plan with Matching Employer Contributions
• Life and Accidental Death & Dismemberment (AD&D) Insurance
• Paid Leaves
• Tuition Assistance

About Regal Rexnord

Regal Rexnord is a publicly held global industrial manufacturer with 30,000 associates around the world who help create a better tomorrow by providing sustainable solutions that power, transmit and control motion. The Company’s electric motors and air moving subsystems provide the power to create motion. A portfolio of highly engineered power transmission components and subsystems efficiently transmits motion to power industrial applications. The Company’s automation offering, comprised of controls, actuators, drives, and precision motors, controls motion in applications ranging from factory automation to precision control in surgical tools.

The Company’s end markets benefit from meaningful secular demand tailwinds, and include factory automation, food & beverage, aerospace, medical, data center, warehouse, alternative energy, residential and commercial buildings, general industrial, construction, metals and mining, and agriculture.

Regal Rexnord is comprised of three operating segments: Industrial Powertrain Solutions, Power Efficiency Solutions, and Automation & Motion Control. Regal Rexnord has offices and manufacturing, sales and service facilities worldwide. For more information, including a copy of our Sustainability Report, visit RegalRexnord.com.

Equal Employment Opportunity Statement

Regal Rexnord is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity, pregnancy, age, ancestry, national origin, genetic information, marital status, citizenship status (unless required by the applicable law or government contract), disability or protected veteran status or any other status or characteristic protected by law. Regal Rexnord is committed to a diverse and inclusive workforce. We are committed to building a team that represents diverse and inclusive backgrounds, perspectives, and skills.  If you’d like to view a copy of the company’s affirmative action plan for protected veterans/individuals with disabilities or policy statement, please email [email protected]. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail [email protected].

Equal Employment Opportunity Posters


Notification to Agencies: Please note that Regal Rexnord Corporation and its affiliates and subsidiaries ("Regal Rexnord") do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement or similar contract and approval from HR to submit resumes for a specific requisition, Regal Rexnord will not consider or approve payment to any third-parties for hires made.