JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

ファシリティコーディネーター＠外資系製薬工場（神戸西神）

チームでクライアント先常駐）

【担当業務】

総務庶務業務の管理と支払・請求処理

• 業者支払とクライアント請求処理、業者登録処理
• 清掃管理
• ユニフォームのクリーニング管理
• 守衛・受付・アクセスカード管理
• 郵便・社内便・宅配便管理
• 送迎バス管理
• 給茶機・自販機・弁当管理

上記以外もチーム業務の一部を担当頂く事あり。また、休暇取得者のバックアップ業務あり（有休取得促進の為、チーム内互いにバックアップする体制）

【職責】

担当業務について

• サービス品質を維持、向上させる
• クライアント・エンドユーザー満足度を高める
• 業者管理
• 実績（業者費用）を予算内に管理
   

【経験・スキル・人物像】

• ファシリティマネジメントや総務庶務、経理に関連する業務経験があると望ましい
• Excel、Word、PowerPoint、メールソフトをビジネスで使用する十分なスキルがある
• 英語での電話会議に参加できるビジネス英語力がある。ビジネスで英語使用経験がない場合、目安としてTOEIC750点以上
• 望ましい人物像
  • コミュニケーションが得意
  • チーム内外のメンバーと信頼関係を築き、協力できる
  • 論理的に考えることができる
  • 支払・請求処理等の確認作業に興味があり、楽しんで取り組める
  • 複雑な問題に直面しても、その解決に積極的に取り組み、楽しんで挑戦できる
     

【勤務】

• ８：４５－１７：３０（昼休憩：１２：００－１３：００）、土日祝休み、夏季・年末年始休暇あり。但し、一部祝日は平日と振替あり。有給休暇以外にも有給の病気休暇あり。

【チーム構成】

西神チーム8名

• アカウントマネージャー1名
• サイトリーダー1名
• 施設設備管理リーダー1名、担当2名
• ラボ実験器具洗浄担当1名
• 総務庶務と支払請求担当1名（今回募集ポジション）
• チームアシスタント1名
   

神戸三宮チーム7名

• サイトリーダー1名
• 総務庶務と支払担当1名
• 総務庶務担当2名
• イベント担当3名

Facility Coordinator @ International Pharmaceutical Company (Seishin Plant (On-site at Client Plant)

Responsibilities:

• Vendor payments and client billing, vendor registration
• Cleaning management
• Uniform cleaning management
• Security, reception, and access card management
• Mail, internal mail, and courier management
• Shuttle bus management
• Tea machine, vending machine, and lunch-box management

In addition, some team tasks as well as backup duties for team members on leave

Duties:

• Maintain and improve service quality
• Enhance client and end-user satisfaction
• Vendor management
• Manage actual vendor costs within budget
   

Expected experiences, skills and capabilities:

• Experience in facility management, general affairs, or accounting-related tasks is desirable
• PC skills at business level, e.g., MS Outlook, Excel, Word, PowerPoint
• Business level in English proficiency to participate in teleconferences. If you have no experience using English in business, a TOEIC score of 750 or higher is a guideline.
• Desired competencies:
  • Good communication skills
  • Build good relationships with team members, client and stakeholders and cooperate with them
  • Think logically
  • Interested in and enjoy works to check/verify payment/billing data
  • Proactively tackle and enjoy solving complex problems
     

Working Hours:

8:45 AM - 5:30 PM (Lunch break: 12:00 PM - 1:00 PM), weekends and public holidays off, summer and year-end holidays. However, some public holidays may be substituted with weekdays. In addition to paid vacation, paid sick leave is available.
 

Team Composition: 

Seishin Team (8 members)

• Account Manager: 1
• Site Leader: 1
• Building & Facility Management Leader: 1
• Building & Facility Management Staff: 2
• Laboratory Glass Wash Staff: 1
• General Affairs and Finance Staff: 1 (Position currently being recruited)
• Team Assistant: 1
   

Kobe Sannomiya Team (7 members)

• Site Leader: 1
• General Affairs and Finance Staff: 1
• General Affairs Staff: 2
• Event Staff: 3

Location:

On-site –Hyogo, Japan

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.