Job Overview

As the receptionist, you will serve as the primary point of contact and representative for the company in a dynamic, fast-paced office environment. Strong communication skills are essential, as you will assist clients and visitors in connecting with the appropriate team members and address any questions or concerns.

You will bring strong organizational and multitasking skills, ensuring the smooth daily operations of the office. In addition to handling inquiries from employees and visitors, you will manage various administrative tasks as needed.

Responsibilities

• Welcoming guests and clients as the first point of contact in the office
• Managing the reception phone and email inbox, directing calls and inquiries to relevant team members
• Overseeing the booking and scheduling of meeting rooms in the Dubai office
• Assisting with catering, setup, and logistics for office events
• Coordinating courier services for company shipments
• Handling weekly orders for groceries, laundry, and office supplies
• Maintaining the reception area and submitting facilities requests as needed
• Tracking monthly payments and expenses for the facilities team

  Desired Qualifications and Requirements

• Bachelors degree or diploma in administration or a related field.
• Minimum of 2-3 years of experience in a receptionist or administrative support role, ideally in a fast-paced office environment.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Proficient in MS Office (Word, Excel, Outlook), Google sheet and basic office equipment (e.g., printers, copiers).
• Experience with calendar management and scheduling tools.
• Friendly, professional, and welcoming demeanor.
• Attention to detail and a proactive approach to problem-solving.
• Ability to work independently and as part of a team.