Ensign is hiring !

Key Responsibilities
 

1. HR Operations

• Manage end-to-end employee lifecycle processes, including onboarding, confirmation, transfers, and offboarding.

• Maintain accurate and confidential employee records in HRIS and personnel files.

• Prepare employment letters, contracts, and HR-related documentation.

• Support payroll processing, benefits administration, and HR compliance reporting.

• Ensure HR practices align with company policies and statutory requirements. Submit HRDF grant applications, handle MDEC submissions and manage government-related documentation.

• Coordinate the Insurance registration/termination with the provider.
   

2. Recruitment & Onboarding

• Coordinate the recruitment process — posting, shortlisting, scheduling, and candidate communication.

• Manage onboarding and orientation programmes to ensure a seamless employee experience.

• Track recruitment metrics and maintain related reports.
   

3. Employee Engagement & Communications

• Plan and execute employee engagement activities, welfare initiatives, and HR events.

• Support internal communications and employee feedback channels.

• Partner with managers to promote a positive, inclusive, and collaborative culture.
   

4. Office Administration & Facilities

• Oversee daily office operations, supplies, and facilities upkeep.

• Liaise with building management and service vendors on maintenance, cleaning, courier, and logistics matters.

• Manage office access cards, meeting room logistics, and general workspace coordination.

• Support travel arrangements, company events, and administrative procurement processes.
   

5. Procurement & Vendor Management

• Source, negotiate, and manage vendors for office services and supplies.

• Track purchase requests, quotations, and invoices for HR and Admin budgets.

• Ensure service levels and cost effectiveness in vendor engagements.
   

6. Perform any other HR and administrative tasks assigned.

Requirements

• Diploma or Bachelor’s degree in Human Resources or related discipline.

• 2–4 years of relevant experience in HR and/or administration.

• Good knowledge of local employment regulations and HR operations.

• Proficient in Microsoft Office; familiarity with HRIS (Workday) an advantage.

• Excellent coordination, communication, and problem-solving skills.

• Independent, meticulous, and able to handle multiple priorities in a fast-paced environment.