How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives.

Work Shift

Job Summary:

The Executive Assistant III role is responsible for providing administrative/clerical support to assist the system's Executive Vice Presidents to successfully carry out the duties and responsibilities of the position and to ensure the smooth and efficient management of the executives schedule and professional obligations.

Core Responsibilities and Essential Functions:

Provide Administrative support to the Executive Vice President
- Calendar Management, including coordinating meetings, sending out reminders and keeping the Executive on schedule and prepared for upcoming meetings and events
- Efficiently manage, organize, plan, schedule, coordinate and maintain information
- Prepare and develop presentations and meeting materials Coordination, Organization and Multi-Tasking
- Opens, screens and prioritizes all incoming mail, making decision as to which mail should be directed to the Executive and which can be delegated for action to other personnel
- Responsible for Time and Attendance as appropriate for employees in Executives division
- Schedules conference attendance, travel, hotel and seminar arrangements for the Executive, completing appropriate authorization and expense reports
- Takes minutes as specified by Executive, using discretion and expertise to ensure only pertinent information is included in the final minutes while always maintaining confidentially. Arranges appropriate follow-up actions
- Prepares arrangements for all meetings scheduled by the Executive, including notifying attendees, reserving rooms, requesting refreshments, audio/visual equipment set up and preparing/distributing agendas and supporting documentation
- Other administrative/clerical support duties as needed Liaison
- Liaison between Executive, CEO, leadership teams, medical staff, board members, visitors and employees in communicating messages, scheduling meetings and disseminating information, while maintaining good public relations in assisting those who contact the Executives office
- Receives and screens telephone calls from board members, medical staff, employees, visitors and/or walk ins to the Administrative office
- Handles questions/concerns/complaints from patients, families, employees; getting pertinent information and directing to appropriate person for investigation and/or follow through, as well as bringing pertinent information to the attention of the Executive or other appropriate Management Leader

Required Minimum Education:

High School Diploma General or Bachelors General-Preferred

Required Minimum License(s) and Certification(s):
All certifications are required upon hire unless otherwise stated.

Additional License(s) and Certification(s):



Required Minimum Experience:

Minimum 3 years as an executive assistant Required and
Minimum 7 years of varied and progressively responsible secretarial experience, preferably in a large company and/or healthcare system Required

Required Minimum Skills:

Advanced computer skills in Microsoft Word and advanced to intermediate skills in Excel, Power Point etc.
Type 55 wpm, with accuracy.
Excellent organizational skills.
Excellent communication skills, both written and verbal.
Excellent calendar management skills, including complex executive meetings.
Experience preparing executive schedules, correspondence, presentations, reports etc., including understanding of financial reports and statements. Ability to effectively interface with staff, leaders and physicians.

Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more.