Job Title: Administrative Assistant / Human Resources Designee

Department: Administration

Reports To: General Manager / Director of Finance

FLSA Status: Non-Exempt

Summary

As the world’s leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world’s most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Follows ASM GLOBAL Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resources functions. Maintains compliance with state regulations concerning employment.
• Administers various Human Resources plans and procedures for all facility personnel.
• Performs recruitment activities. Writes and places advertisements. Recruits, interviews, tests, and selects employees to fill vacant positions. Plans and conducts new employee orientations.
• Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Advises management in appropriate resolution of employee relations issues. Advises the corporate office of EEOC complaints and other employee relations problems.
• Responds to inquiries regarding policies, procedures, and programs.
• Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for facility.
• Investigates incidents accidents and prepares reports for insurance carrier.
• Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
• Organizes and maintains filing system and files correspondence and other records.
• Processes payroll – including calculation of vacation and sick pay.
• Prepares payroll adjustments.
• Process all wage garnishments, deductions, and payment for applicable employees.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Bachelor's Degree (BA) from four-year college or university
• 2 to 3 years related experience and/or training
• Or equivalent combination of education and experience
• Experience administering HR and benefit programs

Skills and Abilities

• Strong communication skills
• Strong interpersonal skills to deal with internal and external people on all levels
• Familiarity with COBRA, ERISA, FMLA and related state and federal regulations required
• Excellent attention to details

Computer Skills

To perform this job successfully, an individual should have knowledge of spreadsheets and word processing software. Additionally, individual must be willing to learn and use accounting/financial reporting software and ADP software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM GLOBAL is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.