Scheduled Hours

37.5

Position Summary

The Office of the Dean of Arts & Sciences (A&S) is looking for a motivated individual with an organized and analytical mindset who enjoys a dynamic and collaborative environment to serve as a Project Coordinator for the successful execution of tasks that occur in the lifecycle of a grant. This position reports to the Project Manager for Strategic Initiatives and provides critical support to faculty pursuing and receiving awards. This includes pre-award activities, such as organizing workshops and ideas labs, and post-award activities including administering, implementing, and interpreting awards while tracking for compliance with reporting requirements.

Job Description

Planning for Submission of Award

• Collaborate with Research Development and Grants Administration staff to ensure that faculty plan for large-scale proposal submissions.

• Assist with the organization of workshops, ideas labs, or other faculty collaborative activities necessary to develop successful proposals.

• Provide support to committees and workgroups, including developing agendas, materials, and summaries.

Planning for Implementation of Award

• Analyze RFP to understand agency requirements.

• Breakdown award proposal to develop timeline for major deliverables.

• Create documentation for tracking completion of grant activities.

• Work with grants administration to monitor budgets and complete needed reporting.

• Create outline of available resources and those needed.

Execution of Implementation Plan for Award(s)

• Work with the Principal Investigator(s) to refine and update implementation plans, including identifying appropriate metrics and outcomes.

• Create long- and short-term work plans, including setting targets for milestones and deadlines.

• Track, documents, and communicate progress in collaboration with supervisor.

• Identify data needs and appropriate sources.

• Prepare necessary background information and materials; research issues and make proactive inquiries.

• Contribute to continuous quality improvement efforts and activities to facilitate the utilization of data for decision-making.

Project Coordination/Administration

• Collaborate with Project Manager to identify opportunities to coordinate and leverage efforts and resources.

• Serve as the primary contact for internal and external partners for payroll, logistics, etc.

• Assist with planning and execution of events, workshops, readings, meetings, etc.

• Maintain and update work plans and timelines.

• Prepare regular progress reports.

• Create and maintain comprehensive project documentation.

• Schedule meetings and events.

• May supervise students.

• Delegate/assign tasks as appropriate.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.

• Ability to travel to various on- and off-campus locations.

Physical Effort

• Typically sitting at a desk or table.

• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor's degree

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Analytical Thinking, Detail-Oriented, Evaluation Planning, Grants Management, Interpersonal Relationships, Microsoft Office, Multitasking, Oral Communications, Organizing, Project Management, Relationship Building, Research Planning, Sound Judgment, Stakeholder Engagement, Strategic Thinking, Working Independently, Written Communication

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.