Posted:
8/14/2024, 5:00:00 PM
Location(s):
England, United Kingdom ⋅ London, England, United Kingdom
Experience Level(s):
Expert or higher ⋅ Senior
Field(s):
Sales & Account Management
THE AGENCY
Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organisations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations.
Named Most Valuable Sports Agency by Forbes for nine consecutive years, CAA represents more than 3,000 of the world’s top athletes in football, baseball, basketball, hockey, and soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, executive search, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally.
OVERVIEW
Our London-based Sports Talent Sales team is looking for a highly organised and motivated Executive Assistant to support the Head of International Sports Talent Sales. The role requires an individual who has strong organisational skills, the ability to multi-task, and is personable by nature.
This is a fantastic opportunity to be a part of a leading, fast paced, successful and international sports and entertainment agency. This role will work alongside an experienced group of sports professionals, agents and executives, learn how the commercial sports industry works and make a direct contribution to CAA as well as its core clients.
This role will be responsible for administrative support for the Head of International Sports Talent Sales, including diary management and owning their schedule, meeting and conference call bookings, travel arrangements and expenses, as well as other project work to support initiatives within the Sports Talent Sales business area. There may also be requirements to provide support to the Sports Talent Sales Agents on an ad-hoc basis.
The ideal candidate will have an acute eye for detail and be professionally presented. They will possess excellent written and verbal communication skills, be unphased within the VIP, high profile environment and be able to operate discreetly and confidentially.
ROLE ACCOUNTABILITIES
Complex diary management across multiple time zones
Proactive planning of an ever changing schedule which is subject to last minute changes on an ongoing basis
Meeting and conference call bookings, inclusive of relevant reminders and preparation.
Preparation of clear and concise travel options
Arrangement of travel and all expenses
Liaise with internal and external stakeholders, including CAA employees, business guests, clients and brand executives
Preparing presentations as directed
Take notes at meetings, preparing and distributing the minutes as needed
Any ad-hoc duties as requested by management
Responsible for covering work of the other EA in the Sports team during periods of absence
QUALIFICATIONS/REQUIREMENTS
Strong organisational and time management skills, with excellent attention to detail
Previous PA experience
Professional manner with a positive, solutions orientated attitude
Ability to prioritise and multitask with a busy workload
Proficient in Microsoft Office, including Microsoft word, PowerPoint and Excel
Ability to thrive in a fast paced environment
Ability to work autonomously and within a team
Excellent verbal and written communication skills
Strong confidential work ethic
Experienced and at ease in the VIP and high profile environment
Website: https://caa.com/
Headquarter Location: Los Angeles, California, United States
Employee Count: 1001-5000
Year Founded: 1975
IPO Status: Private
Last Funding Type: Private Equity
Industries: Association ⋅ Brand Marketing ⋅ Communities ⋅ Sports