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KEY RESPONSIBILITIES

Your primary responsibility will be to support the Finance Manager in ensuring the smooth operation of billing and receivables processes, which are critical to maintaining healthy cash flow for the business. This role requires close collaboration with Fee Earners, Business Support Teams, and clients. Key responsibilities include, but are not limited to:

Invoicing and Accounts Receivables Management

• Prepare regular WIP and AR reports for management review
• Meet with the Partners regularly to assess billable WIP and support debts collection efforts
• Manage daily invoicing activities using Elite 3E to ensure accuracy and timeliness
• Prepare proforma invoices for retainer fees
• Ensure invoices comply with GST regulations, client agreements, and firm policies
• Handle trust account transactions in accordance to Solicitors' Accounts Rules and maintain accurate client ledgers
• Post and reconcile daily receipts, ensuring compliance with Solicitors' Accounts Rules and internal policies
• Support timely collection of outstanding debts (including but not limited to client liaison)
• Maintain proper documentation for trust, invoicing and receipting transactions
• Act as the key contact for resolving billing and receipting queries, working closely with Fee Earners and Business Support teams to ensure timely and accurate issue resolution

Month end closing and Statutory Filing

• Prepare Bank Reconciliations
• Assist with month-end journal postings
• Maintain assigned monthly balance sheet schedules
• Prepare and reconcile quarterly GST returns

Cashflow Management

• Prepare cashflow forecasts to support financial planning
• Ensure sufficient funds are available for daily operational needs

Banking

• Liaise with banking partners on operational and administrative matters
• Assist in updating internal management documents and preparing bank-related forms

Others

• Provide assistance within the department in the absence of other team members
• Assist in statutory audits
• Identify process gaps and propose improvements to enhance billing accuracy and operational efficiency
• Perform adhoc duties and support projects as required, including user acceptance testing for system upgrades and annual budget preparation

QUALIFICATIONS

We are looking for an experienced candidate with:

• At least 3 – 5 years of relevant experience in finance
• Prior experience in law firms, professional services environment or partnership model is preferred
• Familiarity with Elite 3E is desirable
• Strong technical skills, including good working knowledge of the Solicitors' Accounts Rules and Singapore GST regulations
• Proficient Microsoft Office applications (particularly Word and Excel)
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently
• A pro-active and solution-oriented mindset
• Ability to perform under pressure and meet tight deadlines
• Strong team player with the ability to work independently in a fast paced environment
• Willing to support Accounts Payables functions as needed

EQUAL OPPORTUNITIES EMPLOYMENT STATEMENT

It is the policy of Hogan Lovells to provide equal opportunities for all employees in relation to recruitment, training and promotion.  Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of racial or ethnic origin, religion, sex, gender and gender identity, age, sexual orientation, marital and civil partnership status, pregnancy or disability.

We regret to inform that sponsorship (work visa) for this position will not be available.

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