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Job Summary:

The primary function of the Recruitment Coordinator is to assist the Recruiters with the following: handling of all incoming inquiries via proxy email and phone, logging of incoming offer approvals & requisitions, coordinating candidate interview process and facilitate relocation of new hires. In addition, the coordinator will facilitate the provider orientation process, support the tracking, administration and implementation of the recruitment process. The position is also responsible for scheduling usage of department resources, participating in job fairs, managing inventory or recruitment marketing collateral, and reporting individual and group activity.

Core Responsibilities and Essential Functions:

Assist in-house Physician Recruiter with the logistics of the recruitment process to result in the successful placement of physician candidates. - a. Assists the on-site physician recruiter with the facilitation of the site visit for the physician candidate and spouse. This may include but is not limited to planning for travel, lodging, meals, and welcome gift, developing itineraries for physician and spouse and providing transportation, as needed. - b. Developing and creating various marketing materials (flyers, brochures, welcome packet, postcards, etc..) and distributes all collateral materials for physician recruitment. - c. Assist with the candidate reimbursement process for incidental expenses incurred by candidate or spouse - d. Assist the physician with relocation, as needed. - e. Verification of a candidate’s references. - f. Prepare Maintain candidate files. - g. Provide support for the recruiters for the coordination of local and national recruitment event planning projects, including the attendance at medical conferences, job fairs, and/or other events. - h. Receive incoming calls, provide baseline information and direct applicants to appropriate staff. - I. Contract initiation and processing, to include TAD submission to HR - j. Participates in other duties and responsibilities as assigned to recruit and retain physicians. Coordination and preparation of Provider Orientation - a. MATERIALS: Orientation notebook and contents are prepared and continuously updated with the addition and subtraction of various presentations and physician practice listings. (Notebooks, gifts, agendas, pens, paper, etc. Evaluation sheets. - b. SCHEDULING: Preparation of agenda. review and develop prior to each monthly Orientation. - Setting the dates, booking/scheduling and coordinating the various rooms that are utilized during orientation with emphasis on attendee numbers. - c. PHOTOGRAPHS - Responsible for photographing all new providers joining the Medical Group. - d. MEALS - Preparation and replenishment of beverages snacks throughout the day - Coordination of catered lunch (menu, attendees count, invoicing, clean up, etc.) Process and maintain all departmental invoices which includes screening departmental invoices to ensure appropriate billing rates and agreements are met. - a. Provides input, as needed, into the physician recruitment budget. Manage costs effectively. - b. Maintain records and files appropriately to provide accounting data. - c. Reimbursement to departmental staff for recruiting expenses. - d. Setting up new vendors (W-9, Direct bill accounts, Moving Companies, Publications, negotiations with outside contractor’s ex: hotels, caterers, etc.) - e. Initiate department check requests for appropriate expenses for director’s signature. Assist in additional departmental tasks. - a. Attend meetings as it relates to job duties and development within the department. - b. Generate weekly and monthly reports (Medical Group Update List, Orientation, Fiscal year providers etc.) - c. Ensure operation of departmental equipment by completing preventative maintenance, calling for repairs, and maintaining supplies. - d. Maintain and order supplies for departmental staff, to include checking stock to determine inventory; anticipating needed supplies, placing and expediting orders of supplies and promotional giveaways for conferences. - e. Receive, process and distribute departmental mail.

Required Minimum Education:

High School graduate Required or equivalent Required and Associate's Degree Preferred or Bachelor's Degree in related field such as business, marketing, health information or healthcare administration Preferred

Required Minimum License(s) and Certification(s):

Additional Licenses and Certifications:

Required Minimum Experience:

Minimum 3 years of experience in an administrative setting. Required and Experience in healthcare, marketing or recruiting background with specific knowledge of medical/physician community. Required and Extensive experience will be considered in lieu of college degree. Required

Required Minimum Skills:

Superior marketing and public relations skills with the ability to communicate clearly and professionally. Excellent interpersonal and customer services skills with the ability to engage at all levels of the organization. The ability to multi-task, plan and prioritize a large volume of detail-oriented work in accordance with changing deadlines. The ability to work with minimum supervision, set priorities and follow through to accomplish results. Strong computer technology skills including, but not limited to, Microsoft Word, Excel, Access, Power Point, Publisher, Adobe Photoshop CS3.

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