• Demonstrates a thorough understanding of University policies, procedures, and best practices to support faculty and academic search processes.

• Acts as a key representative of the program for faculty search and screening, ensuring timely completion and compliance with University and Divisional policies.

• Manages academic postings and candidate evaluation for faculty and other academic searches using Interfolio, the University’s recruitment tool.

• Collaborates with search committees, division-level academic affairs, human resources staff, and immediate colleagues to draft, evaluate, and document faculty search plans and outreach efforts. Places job advertisements on external sites as needed.

• Coordinates, documents, and facilitates compliant searches, hiring, onboarding, and orientation processes for faculty, academic, postdoctoral, and visiting appointees, including communication of onboarding steps and monitoring progress.

• Drafts job descriptions, offer letters, and assists with interview, reference checking, and employment offers. Maintains human resources data and records, and solves straightforward problems using standard procedures.

• Maintains accurate documentation and tracks expiration dates for licenses, certifications, and academic appointments to ensure continuous compliance.

• Works with the Office of International Affairs regarding visa processes and work authorization for academic appointees.

• Develops resources to support new and returning faculty professional development and serves as a general resource for program information.

• Supports process improvement and ad hoc reporting.

• Communicates quarterly timelines and deadlines for faculty course preparation, scheduling, grading, and other key academic activities.

• Provides support for faculty Canvas sites and Zoom access to facilitate instructional delivery.

• Identifies operational goals and assists with resource allocation to meet priorities.

• Supports instructional hiring for TA/Graders and other temporary staff as needed.

• Assists with and coordinates faculty meetings and events and performs other related duties as required.

• Supports annual foundational assessments, assisting faculty and students with communications, troubleshooting, and process guidance.

• Gathers and analyzes data for possible solutions for faculty-related issues. Writes reports and expands knowledge and experience in areas.

• Assists with managing the day-to-day operations of faculty affair programs with a moderate level of guidance.

• Serves as a resource for program information. Resolves problems or questions referred by program staff, University administrators, or other contingencies.

• Performs other related work as needed.

Preferred Qualifications

Experience:

• Experience working in academic affairs and/or HR.
• Experience working with faculty in a research-intensive university environment.
• Experience hiring international personnel and/or interfacing with an office of international affairs in a post-secondary institution.
• Small-scale meeting or event planning/execution.
• Project management experience.

Technical Skills or Knowledge:

• Proficiency in office software for data management and reporting purposes such as Microsoft Excel, Google Docs, etc.

Preferred Competencies

• Outstanding interpersonal skills including the ability to resolve problems with a high degree of discretion, diplomacy, and tact.
• Outstanding written and verbal communication skills, including the ability to clearly communicate to a diverse audience including students, faculty, donors, and staff.
• Ability to coordinate with many partner offices simultaneously to innovatively problem solve on behalf of students and staff.
• Superior organizational skills and constant attention to detail.
• Ability to work independently, with guidance in only the most complex situations.
• Commitment to excellent customer service, including tact, discretion, and proper judgment as necessary.
• Expertise to collect and maintain a vast array of records to improve organizational knowledge and data points.

Working Conditions

• This position requires occasional work on evenings and weekends.

Application Documents

• Resume (required)
• Cover Letter (required)
• 2-3 Professional References – Contact Information Only (required)