JOB DESCRIPTION

Legal Operations Coordinator

What can you expect?

Adient (NYSE: ADNT) is a global leader in automotive seating. With 70,000+ employees in 29 countries, Adient operates more than 200 manufacturing/assembly plants worldwide. We produce and deliver automotive seating for all major OEMs. From complete seating systems to individual foam, trim and metal components, our expertise spans every step of the automotive seat-making process. Our integrated, in-house skills allow us to take our products from research and design to engineering and manufacturing — and into millions of vehicles every year. For more information, visit www.adient.com.

Under the general direction of Senior Vice President and Deputy General Counsel, this position provides support to and serves to the attorneys and paralegals for the Legal Department, including the IP team  by managing administrative and operational functions, including docketing, law firm billing, invoice processing, and fee agreement tracking. This role ensures the smooth functioning of legal operations and supports compliance with internal financial and legal policies.

At Adient, we are proud to offer hybrid working to our employees, which involves being able to work remotely for up to 3 days per week based on the agreement within specific department.

What will your responsibilities be?

• Management of law firm invoices when outside of Adient’s billing guidelines.
• Coordinate with external counsel to manage invoices, fee arrangements, matter budgets, and rate agreements using an e-billing platform.
• Generate reports on legal spending and activity.
• Collaborate with finance teams to ensure timely payment and reconciliation.  Experience with SAP or a similar database is preferred.
• Maintain and update patent and trademark docketing systems to track invention disclosures, deadlines, filings, and legal matters.
• Process patent annuity for review and payment.
• Generate purchase order and pay invoices outside of legal e-billing software.
• Assist with special and/or strategic projects.
• Provide other support and perform other duties as assigned from time to time.

Which qualifications are we looking for in potential employees?

• At least 5 years of experience in legal administration or support with a major law firm or corporate law department.
• University degree is preferred.
• Fluet oral and written communication skills in English are required.
• Familiarity with web-based technology or other law firm software, such as e-billing software (CounselLink®, Serengeti, Tymetrix), legal docketing software, virtual data room (Intralinks, Merrill), document management system (iManage®), and/or entity management software, is a plus.
• Detail-oriented, self-motivated, and analytical.
• Demonstrated effective oral and written communication and organizational skills.
• Strong organizational, problem-solving, and interpersonal skills.
• Must be able to multi-task, be flexible, and be able to prioritize and complete projects effectively and efficiently.
• Proficiency in Microsoft Office Suite of products such as WORD, Excel, and PowerPoint.
• Experience working with third party vendors, including outside legal counsel.
• Demonstrated ability to maintain a high level of confidentiality and handle sensitive information.

Which benefits do we offer?

• Base monthly salary starting from 2000 EUR gross. Our salary is fair and competitive and can be higher than the starting minimum in the advert
• 13th salary
• Language and proficiency courses
• Meal vouchers - 7€ (fully paid by employer)
• Flexible working hours, possibility to work remotely including days from abroad
• Extra holiday entitlement
• Inclusive allowance scheme including Health support allowance, Jubilee allowance, Housing allowance
• Referral bonus
• Employee Assistance Program "Felix"
• Volunteer days
• Active life with colleagues, full of various sports activities
• Various CSR Activities
• Modern relax areas, play room
• Coffee and tea at the workplace

This job description indicates the general nature and level of work expected of the candidate. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the candidate. The candidate may be required to perform other related duties.

Adient is committed to equal employment opportunity, diversity and inclusion in the workplace. As a true global company, our leaders and employees come from various cultures across the world. Our diversity is a source of inspiration enabling us to achieve our goals and build an inclusive company culture.

We are looking forward to receiving your application including your salary expectations and your earliest availability date. If you have additional questions, please do not hesitate to contact Dagmar Sováková on +421 910 828 746 or by email on ([email protected]).

PRIMARY LOCATION

Bratislava Business Centre