• Organize and set agendas for weekly Account Manager client meetings
• Assume ad hoc requests and assist in the coordination, preparation and promotion of small projects and special events
• Attend meetings alongside the Account Manager and document the information from those meetings
• Prepare appropriate PowerPoint presentations and present data in spreadsheets
• Liaise with Account Manager, VP, Client Partner and Production teams
• Scheduling meetings for the Account Manager- with the internal team, departments, client, vendors
• Liaise and communicate on behalf of the AM and VP, Client Partner with CM departments, vendors and the client
• Liaise with other agency’s working with the client regarding information sharing, document sharing, scheduling meetings and maintaining communications among agency leads working on the client’s business
• Respond appropriately to various correspondences on behalf of Account Manager including screening phone calls, responding to e-mails, letters, invitations, etc. Delegate the correspondence to appropriate staff
• Awards submission support with internal CM communications team and the client
• Support and communicate with Marketing and Business Development department teams as required
• Communicate with the entire account team re: Account Manager communication, vendor communication, etc.
• Providing travel support- collaborate with leads and client on setting agenda(s), flights, hotels etc.

• 1-2 years of professional experience, preferably in an Administrative Assistant / Coordinator role in an interactive environment or advertising agency
• Post secondary education desired
• Highly proficient in the use of MS Office products, Internet browsers and PowerPoint
• Excellent word-processing skills
• Excellent communication skills, both oral and written
• Thorough, detail-oriented and highly organized as well as a knack for keeping others well-organized
• Ability to multi-task and meet tight deadlines
• Ability to work well under stress and in a dynamic environment
• Outgoing, self-motivated and assertive
• Independent, but also a team player with effective interpersonal skills; ability to be a global thinker
• Proactive, diplomatic and diligent when following up
• Good use of tact and judgment

What We Offer: 

  Our new hires & employees are the future of our organization, and we want to set you up for long-term success. In an effort to do so, we expect our team to work in office a minimum of 3 days a week.