Austin, Texas

Job Description

Seeking Practice Assistant to provide administrative support to Pillsbury’s Austin office. This position supports attorneys and legal secretaries across the entire Austin office with overflow work and helps to cover secretarial absences.  Practice Assistant will prepare conflicts checks and open new matters; review and edit prebills; assist with incoming and outgoing mail; prepare check requests, invoices for payment, and expense reports; enter attorney time, coordinate travel, and maintain electronic files and attorney contacts.  Including but not limited to other clerical tasks and administrative projects as assigned.

Primary responsibilities include:

• Provide administrative support to the legal secretary team including partners, associates and paralegals in all practice groups within the Austin office; included but not limited to; Intellectual Property, Litigation and Corporate
• Prepare and submit conflicts checks and open new matters;
• Draft new business memos
• Review and edit prebills;
• Prepare and mail correspondence;
• Prepare and submit check requests;
• Submit invoices for payment, prepare cover letters and mail;
• Prepare and submit expense reports;
• Enter attorney time;
• Coordinator travel for attorneys;
• Maintain electronic files;
• Maintain attorney contacts;
• Scanning and printing documents
• Heavy calendaring, maintain calendar for attorneys as needed
• Maintain incoming and outgoing mail;
• Prepare documents in Word, Excel and PowerPoint; and,
• Other clerical tasks and administrative projects as assigned.

Successful candidate will have two to three years of legal administrative assistance experience, Corporate, Intellectual Property, and Litigation Practice Section experience preferred.  Successful candidate will have outstanding client service skills, advanced computer skills, meticulous attention to detail, excellent organizational skills, a proactive work style, and exceptional verbal and written communication abilities.  Proficiency in Word, Excel, Outlook, PowerPoint, and Adobe ideal.  College degree and large law firm experience preferred. 

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [email protected].