Event Coordinator - WeHero
Posted:
2/10/2026, 6:25:50 AM
Location(s):
Montana, United States ⋅ Missoula, Montana, United States ⋅ Bend, Oregon, United States ⋅ Oregon, United States
Experience Level(s):
Junior
Field(s):
Sales & Account Management
Workplace Type:
Hybrid
At Submittable, we are transforming how organizations create social impact. Our platform empowers thousands of mission-driven organizations, from nonprofits to government entities, to make a difference in their communities and beyond. In 2024, our innovative software helped organizations worldwide run 30,000 programs, welcomed 1.2 million applicants, and facilitated the distribution of more than $10 billion in funding through our products on behalf of our clients.
We are on a mission to help organizations accelerate their impact, so we are proud to partner with organizations focused on Equity & Social Justice, Children & Education, Creative & Arts, Health & Wellness, Economic Justice & Opportunity, and Environment & Climate. At Submittable, technology and purpose converge, offering a unique opportunity to contribute to meaningful change.
We are looking for an Event Coordinator to join the WeHero team who is passionate about creating meaningful volunteer experiences and thrives at the intersection of planning, logistics, and communication. In this role, you’ll play a key part in creating memorable volunteer experiences that embody the WeHero brand and meet client expectations. Our events range from small-scale gatherings of 10 people to large-scale virtual and in-person events of over 500 participants. You’ll be at the heart of planning, logistics, and communications to deliver seamless and impactful events.
How You’ll Make an Impact
- End-to-End Event Logistics: Manage all aspects of event logistics from planning through execution, tailoring each detail to meet event objectives and client needs.
- Smooth Execution & Problem Solving: Ensure events run seamlessly and respond to any unexpected issues with quick, solution-focused approaches.
- Effective Communication: Serve as the communication bridge between clients, vendors, and nonprofit partners to deliver clear, timely, and professional interactions.
- Budget Management: Oversee event budgets and track expenses efficiently to keep within event margins.
- Brand-Centric Event Collateral: Create high-quality event collateral (promotional materials, event pages, and volunteer experience guides) with a strong focus on WeHero’s brand identity.
What We’re Looking For
- Project Management Excellence: 2+ years experience in project management, ensuring all event components are organized and streamlined.
- Quality Control: Attention to detail across all event aspects, from logistics to communication, ensuring high Brand standards.
- Adaptability & Flexibility: Ability to adjust to changes and adapt plans as needed, while staying solution-focused.
- Passionate about Relevant Research: Actively seek out knowledge on current global topics and nonprofits from reliable, data-driven sources to enrich event experiences for clients.
Nice to have
- Experience working in Asana
- Experience working in HubSpot
- Experience working with G Suite
- Experience working in Canva and/or Adobe Creative Suite
WeHero Team Perks
- Flexible vacation time
- Work travel
- Freedom to self-direct your learning and professional development
- Wake up every day making a positive impact in the world
- PS – We love to have a great time. If work is not fun, we’re doing something wrong.
Location: This is a hybrid role based in Missoula, MT or Bend, OR
Salary Details: This is a full-time, non-exempt position. The annual salary for this position is $60,000.00.
We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time. In addition, we are not able to consider applicants who reside in the following states: Alaska, Delaware, Louisiana, Maine, New Mexico, North Dakota, Oklahoma, Rhode Island, Vermont, West Virginia, and Wyoming.
Why Submittable?
Joining Submittable means becoming part of a forward-thinking, mission-driven company that values innovation, collaboration, and growth. We empower organizations working for social good with technology that accelerates their work, amplifies their impact, and drives meaningful change.
At Submittable, you’ll find a supportive, dynamic work environment where your contributions directly influence our success. If you thrive in a fast-paced, evolving environment and are excited to be part of a company dedicated to social impact, we invite you to apply!
Benefits: We are proud to offer highly competitive benefits to our full-time employees, including:
- Comprehensive health and life insurance with optional HSA, FSA, and DCA accounts
- 401(k) plan with employer match starting day one
- Equity stock options to share in our success
- Flexible hours, remote work options, and generous vacation and sick leave
- Paid parental leave for mothers, fathers, and adoptive parents
- Professional development stipends to support your career growth
- Opportunities to participate in community outreach and volunteer programs
- Monthly company-sponsored happy hours and gatherings to connect and unwind
Our Commitment to Inclusion & Belonging
At Submittable, we believe technology is a force for good, driving social impact and enabling corporate social responsibility on a global scale. To achieve this, we are committed to fostering a workplace that values inclusion and belonging as central pillars of our culture.
We embrace the strength of our diverse community by creating a safe space where employees feel empowered to share ideas, celebrate unique experiences, and learn from one another. By prioritizing inclusion, we aim to build an environment where everyone can bring their authentic selves to work and make innovative contributions that enable our customers to tackle complex challenges and spread more good.
As a globally used platform, we are dedicated to hiring and supporting employees who represent a range of backgrounds, experiences, and perspectives. This includes diversity in ethnicity, sexual orientation, gender, religion, ability, culture, and socioeconomic background.
Our Approach to AI in our Hiring Process
We believe that Artificial Intelligence (AI) can be a powerful tool for good. We are committed to leveraging AI technologies responsibly, ensuring their use is equitable, fair and safe. To ensure fairness and accurate skill assessment, we do not allow the use of AI tools (including note takers, transcription tools, or recordings) during take home tests or interviews. For additional information regarding the use of AI in hiring please review our AI Guidelines & Policies. Need accommodations? Let your recruiter know early so we can support you.
Submittable
Website: http://www.submittable.com/
Headquarter Location: Missoula, Montana, United States
Employee Count: 101-250
Year Founded: 2010
IPO Status: Private
Last Funding Type: Series C