Site: The Brigham and Women's Hospital, Inc.
Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.
Job Summary
Specializes in providing routine administrative and secretarial support as directed and under minimal supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, expenses reimbursement, completes routine tasks, scanning & filing, office cleaning. This position requires strong organizational, coordination and judgment skills and ability to prioritize effectively.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Perform administrative duties and provide routine administrative support under minimal supervision at a high proficiency level
Provides direct support to Administrator, PIs
Work is highly complex, non-repetitive and often project oriented,
Ability to solve problems and determine best course of action with little direction
Act as a lead, assign and prioritize workflow, troubleshooting issues, assist with training and orientation, and provide backup support for the Supervisor.
Work on projects, coordinate work, take initiative using all available resources, follow through on issues when needed, apply knowledge as appropriate with little direction from Supervisor
Work with other departments and institutions to facilitate cross-promotion
Support other document development activities including research publications, presentation materials and manuscripts, including creating bibliographies, sourcing curriculum vitae
Comfortable and facile with learning new computer applications.
Intensely organized and detail oriented
Able to do physical activity, such as carrying boxes
Assist with training as needed
Assist with special projects as directed
Other duties, as assigned
Education
High School Diploma or Equivalent required
Can this role accept experience in lieu of a degree? No
Experience
Administrative Assistant or Secretarial Experience 0-1 year preferred
Knowledge, Skills & Abilities
Basic understanding of office procedures including filing, copying, scanning, printing and faxing.
Basic Proficiency in MS Office.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong customer service skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Additional Job Details (if applicable)
Hybrid
900 Commonwealth Avenue
40
Regular
Day (United States of America)
Pay Range
$17.71 - $24.28/Hourly
Grade
2
At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.
2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.