Date Opened: Monday, February 23, 2026 12:00 AM

Close Date: Tuesday, March 10, 2026 12:00 AM

Department: Charlotte Water Department

Salary: $28.99 - $36.23 Commensurate with Experience

Welcome to the City of Charlotte

Charlotte is America’s Queen City, opening her arms to a diverse and inclusive community of residents, businesses and visitors alike. Here you will find a safe, family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety, health, and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork, openness, accountability, productivity, and employee development

• Providing all customers with courteous, responsive, accessible, and seamless quality services

• Taking initiative to identify, analyze, and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

This position supports financial and administrative operations within Charlotte Water’s Engineering Division. The position is one of three administrative roles on the Engineering Administration Team and reports to the Administrative Lead. By supporting established financial and HR processes led by department-wide functional teams, this position operates with a high degree of individual responsibility in managing day-to-day financial and administrative workflows for the Division.

The role oversees financial activities related to purchase orders and invoices, and provides administrative coordination, including travel management, supply ordering, and event support. In addition, the position provides analytical and project-based support to division leadership and the Administrative Lead, including assisting with reporting, presentations, process improvements, and special initiatives as needed.

The hourly rate for this position is $31.98 - $35.54 USD hourly commensurate with experience.

ESSENTIAL JOB FUNCTIONS:        

• Serves primarily as financial, but also administrative support for Charlotte Water’s Engineering Division.

• Responsible for financial functions in Workday and Unity Construct (our project management software) associated with:

o   Timely entering requisitions

o   Processing purchase order change orders

o   Receiving invoices for payment

o   Managing the accounts payable discrepancy queue for invoice discrepancies

o   Processing requests for checks

o   Holding a procurement card (P-Card) & reconciling P-Card transactions

o   Checking the status of invoices for project managers and vendors

• Timely entering requisitions

• Processing purchase order change orders

• Receiving invoices for payment

• Managing the accounts payable discrepancy queue for invoice discrepancies

• Processing requests for checks

• Holding a procurement card (P-Card) & reconciling P-Card transactions

• Checking the status of invoices for project managers and vendors

• Responsible for providing administrative support such as ordering and stocking mail room and breakroom supplies, ordering Charlotte Water-branded uniforms and promotional items, sorting mail on a regular basis, and arranging catering.

• Responsible for processing payments for various employee needs, including trainings, registrations, and membership renewals.

• Responsible for submitting travel and other reimbursement requests on behalf of employees (at Charlotte Water, requests are entered and managed by administrative staff rather than employees).

• Responsible for providing general administrative information to staff. Attend staff and other meetings and stay up to date on software enhancements and policy/procedure changes. Communicate City, Department, and Division policies and changes to leadership and staff.

• Assist Chief Engineers, Division Managers, and Project Managers with tracking information and preparing reports.

• Support process documentation, workflow evaluation, and continuous improvement efforts within the Division’s administrative and financial functions.

• Participate in special projects and cross-functional initiatives as assigned by the Administrative Lead.

• Responsible for occasionally depositing checks and notarizing documents.

• Assist in planning and managing divisional meetings and special events.

• Performs other related job duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED with three (3) years of directly relevant experience OR

• Two (2) year College Degree with one (1) year of direct experience

Licenses, Certifications, or Registrations:

• Requires a valid driver’s license.

Knowledge, Skills and Abilities:

• Focus and detail-oriented

• Ability to prioritize and organize workload to meet established deadlines

• Ability to work independently and manage multiple functional responsibilities simultaneously

• Strong analytical, organizational, and problem-solving skills

• Superior oral and written communication

• Maintains a professional relationship with co-workers and the public

Preferred Qualifications:

• Experience with Workday or Unity Construct

• Experience as a travel coordinator and/or making business purchases

• Experience in the public sector

• NC Notary Public license with eNotary registration

• Experience with Microsoft Office Suite products

• Experience preparing reports, presentations, or analytical summaries for leadership

PHYSICAL DEMANDS:

The work is light work and requires applying 10 pounds of force frequently exerting up to 20 pounds of force occasionally to move objects. Additionally, the following physical abilities are required: manual dexterity, grasping, handling, perceiving sounds at normal speaking levels, distinguishing among sounds, reaching, repetitive motion, speaking, talking, visual acuity in data and color, and walking.

WORK ENVIRONMENT:

           

Work is generally performed with an office environment and requires sensitivity to change and responsiveness to changing goals, priorities, and needs.

CONDITIONS OF EMPLOYMENT

The City’s Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes, but is not limited to: reference checks, social security verification, education verification, criminal conviction record check, and, if applicable, a credit history check, sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes, such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidate’s written authorization before obtaining a criminal background report, motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process, candidates may be asked to take a skills test, and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby, where self-service application kiosks are available. They are located in our office at 700 East 4th Street, Suite 200, Charlotte, NC 28202. We are open Monday through Friday, from 9:30 a.m. to 3:30 p.m. (EST), excluding official City holidays.

For questions about your application or the hiring process, please email [email protected].

The City of Charlotte is committed to making our services and programs accessible to all. Upon request, auxiliary aids, written materials in alternate formats, language access, and other reasonable accommodations or modifications will be provided. To make a request, please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Click here to learn more about the City of Charlotte’s benefits.

The City of Charlotte is a drug and alcohol-free workplace.