Scheduled Hours

37.5

Position Summary

The Event Manager I - Advancement reports to the Director of School and Program Events. The role of the Events Manager I is to plan and implement key events designed to cultivate, maintain, and strengthen alumni, parent, and friend ties to the University. Oversee or assist with all aspects of event planning.

Job Description

Primary Duties & Responsibilities

• Oversees, manages, and provides assistance as needed for special events in University Advancement programs for assigned schools and programs including but not limited to professorship installations, scholarship dinners, Distinguished Alumni Award dinners, stewardship and cultivation events, and other events involving the schools and programs. Works with the Philanthropic Strategy and Development teams, faculty, alumni, and students to facilitate engagement, cultivation, and stewardship through program events.
• Oversees event planning related activities including but not limited to contract negotiations and management, reserving event space, works with communications coordinator to create invitations, overseeing data for invitation lists, coordinating and supervising mail house projects, creating timelines, establishing logistical plans, assists with securing speakers, creating seating plans, assisting with talking points, briefing materials for university leadership, and onsite logistics.
• Performs other duties as assigned.

Preferred Qualifications

• Experience in event planning and management.
• Experience in budgeting and forecasting.
• Experience in higher education.
• Knowledge of and proficiency with computer software (Microsoft Word, Excel, Outlook, PowerPoint, FileMaker Pro) and standard office equipment.
• Experience with email building software and/or graphic design.
• Demonstrated strength in organizational and project management skills.
• Familiarity with and appreciation for the mission of Advancement Programs and the activities of the department.
• Desire to play a meaningful role in the university’s community and to share in the community’s commitment to education and research.
• Outstanding oral and written communication skills.
• Ability to work successfully with administration, faculty, alumni, parents, and volunteers as appropriate.
• Ability to listen carefully, learn quickly, and work effectively in a complex organization.
• Exceptional interpersonal skills; demonstrated ability to build and maintain relationships. 
• Prioritize and multi-task effectively.
• Desire and ability to work collaboratively with colleagues across development offices, as well as independently. 
• Ability to stay task-oriented without supervision.
• Honesty, integrity, and enthusiasm; a very strong work ethic, supported by commitment and follow-through.

Required Qualifications

• Bachelor’s degree.
• Two years of related experience or equivalent combination of education and experience.

Grade

G11

Salary Range

$53,100.00 - $90,600.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.