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Performs payroll funding, taxability, tax calculations, tax payments, tax-reporting forms, and all means of electronic tax filing and data exchange. Manually adjust off-cycle changes with payroll, taxes or employee tax information.

JOB RESPONSIBILITIES 

Support

• Ensures payroll system configurations are accurate and aligned with current federal, state, and local tax regulations and legislative requirements.
• Accurately completes daily funding runs and wire transfers to third-party partners in a timely manner, ensuring compliance with all required deposit deadlines.
• Collaborates with taxing agencies and resolves tax notices before any further P&I can be assessed by the agency.
• Ensures associate tax set-ups and wage adjustments are accurately recorded in the payroll system and are yielding the correct tax withholdings.
• Creates and reviews a variety of payroll tax reconciliation reports for data quality and assurance so as to withstand audit inquiries.
• Assists with payroll tax filings and calculations to ensure balancing of payroll tax records.
• Monitors and assists with the monthly, quarterly and annual tax filings
• Requests SUI rates with state authorities for locations that are missing SUI rate letters.
• Ensures that the tax reconciliation process yields accurate annual statements of earnings (W-2, W-2pr, T4s and RL1s).
• Respond to associate requests or questions to assist them in answering their questions or concerns.
• Proactively plans and communicates out of office schedules to avoid conflicts during peak tax seasons and high-visibility project deadlines.
• Creates calendar invites and facilitates meetings to ensure critical understanding, alignment, and timely learning across cross-functional teams.
• Maintains and communicates continuous project and to-do list updates and deliverables with clarity and accuracy as deadlines approach

Research

• Investigates and resolves tax notices in a timely manner to minimize the risk of potential interest and penalty liabilities.
• Reconciles tax filings between the 3rd party system and Workday ensuring quarterly tax filings are filed timely with federal, state and local taxing authorities.
• Research and assists with efforts to implement new tax jurisdictions and legislative changes
• Assists with the set-up and loading of pre-acquisition data related to mergers and acquisitions as well as assist with post-acquisition requirements that may involve investigating with taxing authorities’ necessary requirements to report such acquisitions.
• Addresses internal payroll tax inquiries across departments by conducting thorough investigations and delivering full-circle resolutions.
• Exhibits the ability to juggle and prioritize both urgent and non-urgent issues effectively while maintaining consistent progress.
• Demonstrates ownership of inquiries, ensuring nothing short of complete and accurate resolution aligned with the original request.
• Forecasts and anticipates upcoming regulatory changes even during low activity seasons to ensure proactive compliance positioning.

Software & System Testing

• Assists leadership in the development and implementation of payroll business processes. 
• Assist with test cases and plans in order to validate payroll system of record is computing and calculating correctly against expected configuration requirements.
• This description is not an all-inclusive list of the essential functions or duties related to this job.  

Minimum Requirements

Education

• Bachelor’s degree in accounting, finance, Business Administration or a related field.  Four (4) years of directly related experience will be accepted in lieu of a degree.
• CPP Certification a plus
• Canada Tax Experience a plus

Experience

• At least five (5) years processing North America and Puerto Rico payrolls
• Knowledge of North America payroll tax regulations a plus
• Understanding of regulatory and legislative guidelines
• Understanding of payroll, payroll tax, and payroll accounting

Knowledge, Skills and Abilities

• Proficient with Excel and ERP systems
• Advanced Excel skills including VLOOKUP, pivot tables, and manipulation of large raw data sets for tax reconciliation and reporting purposes required
• Excellent documentation and communication skills required
• Self-motivated, creative problem solver with good time management skills, the ability to meet deadlines and strong attention to detail
• Able to clearly and confidently communicate with both internal and external contacts to successfully resolve requests and follow through with leadership
• Ability to grasp concepts quickly and problem-solving skills
• Ability to work independently and with the team members required
• Able to multi-task and prioritize responsibilities
• Self-directed mindset that anticipates operational needs and upcoming compliance shifts without being prompted.

Work Conditions

Work Environment

• Work indoors during all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day
• May climb stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, including paperwork, calculators, computers and phone usage

Work Hours

Working beyond “standard” hours as the need arises

Postal Code: 77019

Category (Portal Searching): Finance and Accounting

Job Location: US-TX - Houston