Job Posting Title:

Graduate Assistant: Student Programming

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Hiring Department:

University Unions

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

20

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FLSA Status:

To Be Determined at Offer

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Earliest Start Date:

Ongoing

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Position Duration:

Limited Duration Based on Business Need

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

University Unions is currently hiring one Graduate Student Assistant in the Student Programs Office. The Student Programs Graduate Assistant position will be an integral member of the Student Programs staff and will gain experience in student organization advising, student activities, administration, leadership development, program development and evaluation, budget management, communication, and collaboration. This position qualifies individuals for in-state tuition rate and comprehensive insurance benefits package.

Purpose

The Graduate Student Assistant will work alongside Campus Events + Entertainment (E+E), which is the largest student-run event planning organization on campus. Our student leaders plan, promote, and produce programs that represent the diverse interests of UT and its students. E+E is comprised of 6 committees and 1 funding board that plan over 100 events annually and reach over 45,000 students.

Career Competencies Gained:

• Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization.
• Ability to work within a team structure and can negotiate and manage conflict.
• Demonstrate personal accountability, ability to learn from mistakes, and effective work habits, e.g., punctuality, working productively with others, and time workload management.
• Communicate in a clear and organized manner so that others can effectively understand.
• Make decisions and solve problems using sound reasoning and judgment.
• Act with integrity and accountability to self, others, and the organization.

Responsibilities

The duties and responsibilities vary, but may include:

• Serve as co-advisor to the Student Event Funding Committee (SEFC). SEFC provides event funding and logistical support for registered student organizations through an application and interview process.
• The Graduate Assistant will advise the Board through the funding process, monitor a $71,000 budget, oversee and facilitate the event planning process of 50+ events annually funded by SEFC, and will maintain a record of best practices.
• Support the planning, implementation, and evaluation of E+E programs.
• Coordinate a variety of annual E+E events.
• Oversee committee chair and vice president application and selection processes.
• Help develop and facilitate our award-winning leadership program for first-year students (First-Year Leaders in Progress, or FLiP).
• Provide support to the E+E budget officers in writing budget proposal letters and presentations to the Unions Board of Directors.
• Participate in staff meetings and represent the University Unions on campus committees as assigned.
• Other duties as assigned.

Required Qualifications

• Must be a currently enrolled full time (9 hours) graduate student in good academic standing.
• Interest in student programming and student organization advising
• Ability to adapt and manage multiple duties simultaneously
• Excellent written and oral communication skills
• Experience with computer hardware and software, including mobile devices

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Experience with student programs and events, including creation, implementation, and evaluation
• Experience and comfort with leadership development
• Proven organizational skills and strong interpersonal skills
• Ability to make independent, ethical decisions using good judgement

Salary Range
$19.33 per hou

Work Shift

Hours to be scheduled between 9:00am and 7:00pm, Monday through Friday. May require evenings and/or weekend work. Individual selected should be available for the weekly Student Event Funding Committee allocation meetings held 4:00pm – 6:00pm Wednesdays.

Upon applying, please submit the following additional information in PDF format with your name in the file.

(ex: First_name_Last_name_resume.pdf) 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest, describe your interest and qualifications for the position and confirm your admitted into graduate school at UT indicating which program

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

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Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.