POSITION OVERVIEW

The Senior Advisor, Governance Documents Management is responsible for providing expert advice on the creation, review, and management of governance documents within our organization. This role is critical in ensuring that the content of our governance documents is consistent across the organization and that our governance documents are up-to-date and compliant with relevant laws and regulations.   

The Senior Advisor, Governance Documents Management will be working closely with key stakeholders in the review of Policies and Directives and support the Attestation process. 

CHALLENGES TO BE MET

• Maintain the ownership of the inventory of BDC’s governance documents. 

• Ensure that governance documents are reviewed by key stakeholders and tabled with the Board of Directors and Board Committees in a timely manner.  

• Review and provide expert advice on the creation and revision of governance documents such as policies and directives. 

• Ensure that governance documents are in compliance with relevant laws, regulations, and where applicable industry best practices. 

• Support the Director in leading a governance document review committee to ensure that BDC policies and directives are consistent and relevant for all involved stakeholders.  

• Working with Corporate Secretariat and other stakeholders, oversee Internal Management Committees’ mandates and structures to ensure that they are up-to-date and relevant.  

• Conduct regular reviews of governance documents to ensure their accuracy and relevance. 

• Responsible for the workflow and audit trail of the final approval and internal publishing of governance documents.  

• Support the attestation process.  

• Support the translation of BDC’s governance document in both official languages.  

• Provide training and guidance to policy and directive owners on requirements for governance documents. 

• Stay updated on changes in laws and regulations that may affect the organization’s governance documents. 

WHAT WE ARE LOOKING FOR  

• University degree in business, law, finance, or a related field of study. 

• Minimum of 5 years of relevant experience in governance, risk management, compliance, or a related field. This experience should include managing governance documents, developing governance frameworks, and ensuring compliance with relevant regulations. 

• Experience in finance or the banking industry is an asset.  

• Proven experience in managing and controlling company documents, including familiarity with document control software and systems. Attention to detail and accuracy in document management is crucial. 

• In-depth understanding of relevant laws, regulations, and standards that impact governance and document management. This includes staying updated on changes in legislation and regulatory requirements. 

• Strong analytical skills to assess governance processes and identify areas for improvement. The ability to develop and implement effective governance policies and procedures. 

• Excellent communication and interpersonal skills to provide guidance on governance matters to senior management and staff.  

• Experience in preparing governance-related documents, such as policies and directives. 

• Experience in conducting governance audits and risk assessments to ensure compliance and identify potential risks is an asset. 

• Integrity, independence of mind, with courage to take a stand on important issues and drive change as necessary. 

• Focused on teamwork and information sharing. 

• Excellent organizational and planning skills and ability to manage priorities.  

• Bilingual English - French is required.