• Responsible for the development of an effective document control system for use by the TA Planning team. Ensure alignment with Astron Energy Document Control standards.
• Assumes ownership of TA database.  This includes ownership of the Turnaround worklists, current and historic.
• Maintain control of all Worklist Inputs prior the Scope Input Freeze Milestone.
• Support in controlling Scope approvals during Scope Challenge meetings prior the Scope Freeze Milestone.
• Processing of all TAWs.  Ensuring correct stakeholders are informed and engaged.  Costing completed and register kept updated.
• LPS Stewardship meeting – ensures meeting actions are followed through and correct procedures used.
• Capturing and distribution of minutes when required (i.e. TA Core team/LPS/KPI progress, etc.). Ensure follow-up of action items.
• Populates all fields in the database work list with support from Planning team. These include but are not limited to all reference numbers related to scope line numbers, material specifications, hot/cold work, responsible contractors, responsible planners, work types, etc.
• Assists with the maintenance of a procurement tracking sheet.
• Support Planning & Scheduling lead to quality assure the population and completeness of Planner KPI’s, ensuring readiness for Planners’ KPI meetings.
• Maintaining and controlling of all TA folders on the primary business drive and SharePoint
• Provides assistance with onboarding arrangements of new TA contractors.
• Provides assistance with TA training requirements and coordination.
• Presentation of data during Core Team meetings.
• Supporting TA Leads in lessons learned collation and database management.
• Identification of trends within database data spread over TA cycles.
• May be asked to support the team with value adding administrative functions e.g. Leave calendars, booking of workshops, site liaison to external visitors.

Professional Qualification and Certifications:

• High School Diploma or Equivalent required.

• Tertiary qualification in Computer Science, Statistics, Engineering, or a related field would be advantageous.
• Certification in Power BI and other data visualisation tools advantageous.

Work Experience:

• 5 years relevant experience within manufacturing environment, supporting teams with data analytics.

Knowledge and skills:

• MS Access, PowerBI, MS Office and presentations
• Must be proactive in communicating with all customers, peers, stakeholders and members of other organizations.
• Communicates in a clear, concise, understandable manner, both orally and in writing. Listens carefully and asks questions.
• Comfortable and competent in facilitating meetings. Stays accessible and approachable. Maintains professional demeanor in all situations.
• Good planning and organizing skills.

Good understanding of Refinery Instructions Procedures will be advantageous, as will experienced with planning, estimating and the execution process

Application deadline:

02 October 2024