Job Description:

The Academic Program Coordinator provides administrative support and financial and event planning assistance for the Department of American Studies, Ethnic Studies, and the Science Technology and Society program. The incumbent serves as the primary department coordinator for daily office operations, in addition to providing administrative support with event planning of lectures, colloquia, receptions and other departmental activities; maintaining the department’s website, email, and social media accounts; providing support for courses and the undergraduate concentration; and additional administrative duties as assigned, based on department need. This position also serves the role of financial coordinator, initiating department financial business processes in Workday. Overall, the position provides effective support to a wide range of individuals, such as administrative or other academic departments, students with questions, faculty with demanding priorities, and prospective students and parents seeking information about the department. The ideal candidate will be customer service-oriented, resourceful, proactive, self-motivated and have a strong aptitude for learning and becoming proficient in multiple computer applications.  

Education and Experience:

• Associates degree plus at least 3 years of administrative experience, or equivalent combination of skills and experience.

• Excellent communication skills

• Excellent analytical skills

• Customer-focused, customer service oriented

• Excellent attention to detail

• Experience with event planning and scheduling

• Works independently and uses judgment and discretion

• Ability to be flexible in a constantly shifting environment with tight deadlines and high volume of activity

• Excellent administrative and organization skills

• Initiative and ability to work independently and as a member of a team

• Ability to multitask and prioritize workload

• Proficient in Microsoft and Google platforms

• Strong technical aptitude for the independent management of departmental websites and social media accounts, as well as the proficient use of multiple software applications used at Brown (Course Leaf, Banner, COGNOS, BCM, Workday, 25Live, ASK, and others), a plus.

• Flexible, self-motivated, and proactive

• Ability to handle confidential materials.

• Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

Applicants must submit a cover letter and CV/resume.

Why Brown?

Brown University is a leading research university distinct for its student-centered learning and deep sense of purpose. Our students, faculty, and staff are driven by the idea that their work will impact the world.

Brown University offers a flexible work/life balance; summer hours, winter break, and a comprehensive Benefits package including time off, annual paid holidays; benefits offerings including health, dental, vision, tuition assistance, retirement, wellness, employee discounts, and more.

All offers of employment are contingent upon a criminal background check and education verification satisfactory to Brown University.

Benefits of Working at Brown:

Information on the Benefits of Working at Brown can be found here.

Recruiting Start Date:

2024-07-25

Job Posting Title:

Academic Program Coordinator

Department:

Department of American Studies

Grade:

Grade 8

Worker Type:

Employee

Worker Sub-Type:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

37.5

Position Work Location:

Hybrid Eligible

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

As an EEO/AA employer, Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person’s race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, and caste, which is protected by our University policies.