Site Activation Coordinator – Poland

Work model: Hybrid

About the Role

We are seeking a Site Activation Coordinator to support country‑level site activation activities for clinical studies. In this role, you will collaborate closely with the Site Activation Manager (SAM), Project Management, and cross‑functional teams to ensure timely and compliant study start‑up processes. This position operates under general supervision and may include both activation and maintenance tasks.

Key Responsibilities

• Perform site activation activities for assigned studies in accordance with local/international regulations, SOPs, work instructions, and project timelines.
• Review site-related documents for completeness, consistency, and accuracy, under the guidance of senior staff.
• Prepare and verify site regulatory documentation.
• Notify team members upon completion of regulatory and contractual documents for each site.
• Distribute finalized documents to sites and internal project teams.
• Maintain and update internal systems, tracking tools, databases, timelines, and study plans with accurate project information.
• Track, review, and follow up on document progress and approvals, including regulatory and ethics documents, ICFs, and Investigator Pack releases.

Qualifications

• Bachelor’s degree in Life Sciences or a related field (preferred).
• 1 year of experience in a healthcare environment or an equivalent combination of training and education.
• Ability to work under general supervision; capable of interpreting procedures or policies to resolve routine issues.
• Strong interpersonal and organizational skills.
• Proficiency with MS Office and solid word processing capabilities.
• Excellent attention to detail.
• General understanding of the clinical trial environment and drug development process.
• Ability to work on multiple projects simultaneously.
• Strong ability to build and maintain effective working relationships with colleagues, managers, and sponsors.

Why Join Us?

• Opportunity to develop your career within the clinical research and site start‑up environment.
• Collaborative and supportive team.
• Exposure to global clinical trials and cross‑functional partnerships.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com

IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

The potential base pay range for this role, when annualized, is 67.700,00 zł - 125.800,00 zł. The actual base pay offered may vary based on a number of factors including job-related qualifications such as knowledge, skills, education, and experience; location; and/or schedule (full or part-time). Dependent on the position offered, incentive plans, bonuses, and/or other forms of compensation may be offered, in addition to a range of health and welfare and/or other benefits.