At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

The Finance Operations and Controls Specialist/Consultant is part of the Finance Department’s Financial Reporting and Controllership Team of AIA Philippines, reporting to the Head of Finance Operations and Controls. The successful candidate will perform responsibilities in both (1) Distribution Accounting, and (2) Controls.

On top of handling daily, monthly, and quarterly Distribution Accounting responsibilities, the Controls role involves strategic/operational governance activities (in collaboration with various AIA PH teams, MY GFS, and Group Controls) that require handling confidential information (e.g., audit issues, risk incidents), and managing counterparts in MY GFS.

Distribution Accounting

• Agency Operations (AIA Philippines Insurance Entity)

• Responds to all email inquiries by AIA’s Distribution Team within agreed SLA.
• Processes pay-out of promotions and campaigns, travel cash conversions, and other special incentives of Agency Sales Group.
• Prepares annual valuation of Agents Retirement Plans – Agents Retirement and Annuity Plan / Agents Provident Plan (ARAP/APP) and related transactions on a monthly and quarterly basis.
• Handles deferred compensation of agency leaders (accrual, withdrawals, interest, reversals),
• Books transactions related to Group Medical and Group Life agency benefits.
• Books Cash Advance (CA) requests based on the details provided by ABC Team.
• Maintains Solidarity Welfare Fund to agents.
• Endorses for approval all Journal Entry Tracking Tool (JETT) requests.

• Partnership Distribution (BPI-AIA Bancassurance Entity)

• Prepares Business Requirement (BR) document (commission-related) and ensures accuracy of User Acceptance Test (UAT) for BPI-AIA products.
• Generates monthly BPI-AIA service fees SOA. Sends out SOA to bank partners.
• Supports manual computation of monthly variable bonus and cancelled policies, and preparation of payroll inputs to Human Resources (HR) for payout.

• Financial Reporting and Controls

• Prepares accounting entries including, but not limited to manual payout, monthly accruals, adjustment requests, and other bookings.
• Ensures subsidiary ledger (SL) balances are reconciled with general ledger (GL) balances on a monthly and quarterly basis (submission via Blackline). Clearing of Balance Sheet Reconciliation (BSR) items, including any exposures.
• Supports activities related to Internal Controls over Financial Reporting (ICFR) – BSR, Finance Controls Self-Assessment (FCSA), external ICFR audit, and review/update of controls in eGRC.
• Prepares schedules and disclosures needed as part of external Financial Statement audit.

• Tax

• Submits Withholding Tax monthly alpha list to Tax Office for AIA Philippines agent-related and BPI-AIA service fees.
• Supports the monthly/annual submission of agents’ Sworn Declaration of Income (SDI), updates tax tagging in Lifelines and submits to Tax Office for BIR filing.
• Reviews sample agent’s SOA (generated in PDF format) before uploading to Agency Portal.
• Prepares tax details for SOA, prepares tax files for PDF generation, and reviews agent’s Creditable Withholding Tax (BIR Form 2307) before uploading to Agency Portal

• Others

• Performs any ad hoc tasks that may be assigned as part of Distribution Accounting.

Controls

• Supports outsourced team in the completion of reviews/validation of adequacy and effectiveness of controls over financial reporting through validation of key process owners’ self-assessments (Financial Controls Self-Assessment or FCSA Checklist).
• Collaborates with the AIA MY GFS and AIA PH Operations’ team in the monitoring of AIA PH Group’s suspense accounts’ levels in terms of balance and aging of open items and communicates or highlights to Management root cause and needed actions to resolve these including financial impact.
• Collaborates with the AIA MY GFS and the AIA PH functional teams in the identification of root cause of unusual movements and long outstanding/uncleared items in suspense accounts and control issues raised through various channels such as internal audits, external audits, and risk incidents.
• Reviews and analyzes balance sheet reconciliation of GL and SL balances of AIA PH Group accounts for any financial statement exposure in compliance with the Group Controls Policies and drives resolution of action plans committed to address issues, if any.
• Performs post-audits of key processes/transactions and BSR assessments (based on prioritization set every year).
• Reviews control reports (exposure assessment from GL vs SL reconciliation of all accounts and suspense monitoring report) and highlights for discussion with Management.
• Assists the ICFR champion in coordinating the required annual ICFR independent testing program designed by Group Finance, which include detailed scope, timeline, and testing approach.
• Supports the completion of annual testing of Internal Controls over Financial Reporting Process including review of reasonableness of any identified audit findings including assessment of financial impact, if any.
• Recommends and implements any process improvements/ enhancements and or automation to further strengthen existing controls.
• Performs other responsibilities and duties periodically assigned by supervisor in order to meet operational and/or other requirements.

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.