Position:                 Finance Assistant

Department:           Administration

Reports To:             Director of Finance

FLSA Status:          Full-Time / Hourly / Non-Exempt

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.

Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!

THE ROLE

This position assists the Director of Finance and the Staff Accountant.  All responsibilities are carried out in strict compliance with federal and state regulations, Legends and ASM policies and procedures, and Generally Accepted Accounting Principles.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Process invoices for payment, which includes obtaining invoice approvals, accurately entering invoice information and account coding into accounting software system.
• Obtain vendor statements and process unpaid invoices in a timely manner.
• Create and maintain vendor packages, including requests for vendor information such as W9’s from a new vendor, receiving and tracking COI information for contractors and vendors.
• Serve as a point of contact for vendors and internal clients for inquiries related to accounts payable activity.
• Ensure invoices are paid accurately and timely. Effectively monitor and follow up on invoices placed on hold.
• Prepare AP aging reports and assist with accruals for month-end close.
• Process check disbursement, match vouchers with invoices, submit checks to Director of Finance for approval and signature, and mail disbursement and remittance documentation.
• Responsible for creating and maintaining vendor files, as well as ensuring that all accounts payable checks are filed promptly.
• Respond promptly to vendor inquiries regarding payment status.
• Ensure all expenses are properly recorded in the correct accounting period.
• Development and maintenance of excel spreadsheets.
• Reconcile Temp Labor time to invoices and coordinate with department heads for time approval and job allocation.
• Support the finance team with documentation requests for audits and special projects.
• Assist with year-end audit preparation.
• Back up support for answering incoming calls.
• In addition, work extended and/or irregular hours including nights, weekends, and holidays, as needed.
• May perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Apply standard accounting principles, financial control procedures, computerized accounting systems/software, and financial management.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.
• Maintain an effective working relationship with clients, employees, vendors, patrons, and others encountered in the course of employment.
• Organize and prioritize work to meet deadlines.

EDUCATION AND/OR EXPERIENCE  

• 1-3 years of related experience in accounts payable
• Associate degree from a two-year college or university with 1-2 years related experience and/or training, or equivalent combination of education and experience.
• Basic understanding of accounting principles.
• Proficient using Excel and accounting software

SKILLS AND ABILITIES

• Discretion in dealing with confidential and delicate materials and information.

• Must be detail-oriented and extremely organized with the ability to learn new programs and procedures quickly.    
• Ability to manage multiple priorities, high volumes of invoice processing and meet deadlines in a fast-paced environment

• Process a high standard of integrity and commitment to quality of work.
• Strong interpersonal and organizational skills.
• Ability to accurately review statistical and other financial records and information.

COMPUTER SKILLS

• Operate a personal computer using Windows, Word, Excel, and other standard office equipment.
• Experience with an accounting software package is required.

OTHER QUALIFICATIONS

• Excellent communication, interpersonal skills, and organizational ability.
• Ability to work under above-average pressure in meeting urgent deadlines.
• Must be able to prioritize and complete work assignments on a timely basis.

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site – Wilmington Convention Center

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility, stand for long hours during events, talk and hear. This position may require work inside or outside of the building, as needed by events.

NOTE

The essential responsibilities of this position are described under the above headings.  They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

ASM Global is an Equal Opportunity/Affirmative Action employer and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.