POSITION DESCRIPTION

ROLE: FINANCE SUPERVISOR

TEAM: FINANCE

LOCATION: TORONTO (HYBRID)

REPORTS TO: DIRECTOR OF FINANCE 

COMPANY OVERVIEW

Tracxtion is a next-generation hybrid agency network built for the evolving landscape of customer experience and brand engagement, helping brands navigate a world where traditional media and marketing boundaries have blurred. By blending strategy, creativity, media, digital, and AI-enabled execution, Tracxtion drives measurable results through a commitment to hybrid collaboration that seamlessly integrates human talent with cutting-edge tools and partnerships.

From AI-powered advertising and content creation to media planning, experiential events, and in-store retail solutions, Tracxtion partners with leading brands to deliver impactful, innovative, and scalable omnichannel experiences that resonate in the modern marketplace.

Tracxtion is home to a collective of agencies including Salt XC, Mint, Ethnicity Matters, Craft & Commerce, Encore, Outerkind, and Good People.

ROLE OVERVIEW

The Finance Supervisor is an experienced finance professional responsible for leading a specific financial operations function within the Tracxtion Finance Shared Solutions team. Reporting to the Director of Finance, this role combines technical depth with team leadership — owning either the accounting close function or payroll and accounts payable operations for a defined set of entities, and ensuring delivery to the highest standards of accuracy, timeliness, and compliance.

Finance Supervisors at Tracxtion serve as functional leads within their domain — accountable for both the quality of financial outputs and the development of the analysts and coordinators on their team. They operate as strong individual contributors who are equally effective at executing complex financial processes and building team capability.

CORE RESPONSIBILITIES

Financial Operations — Accounting & Close (where applicable)

• Lead the month-end and year-end close process for assigned entities, ensuring accuracy, completeness, and timely delivery within the consolidated close calendar.
• Prepare and review journal entries, account reconciliations, accruals, and intercompany transactions.
• Oversee revenue recognition, WIP calculations, deferred revenue, and contract liability tracking in accordance with established accounting policies.
• Maintain the general ledger and ensure subledger alignment across assigned entities.
• Prepare financial reporting packages and variance commentary for the Director of Finance and VP, Finance.

Financial Operations — Payroll & Accounts Payable (where applicable)

• Oversee end-to-end payroll processing for assigned entities in partnership with People & Culture and external payroll providers (ADP, Gusto).
• Review and approve payroll inputs, ensure accurate remittances, and maintain payroll compliance across Canadian and U.S. jurisdictions.
• Manage full-cycle accounts payable operations — vendor onboarding, invoice review and approval, payment processing, and reconciliation.
• Oversee expense management processes including employee reimbursements and corporate credit card reconciliations.

Controls, Compliance & Audit Support

• Maintain strong internal controls within the functional area, ensuring appropriate segregation of duties and documentation standards.
• Prepare audit schedules, reconciliations, and supporting documentation for internal reviews and external audits.
• Ensure compliance with applicable financial regulations, tax requirements, and Shared Solutions standards.

Process Improvement & Shared Solutions

• Identify and implement process improvements within the functional area — reducing manual effort, improving accuracy, and increasing throughput.
• Contribute to the development and maintenance of Finance SOPs, templates, and operational playbooks.
• Support the onboarding of newly acquired entities to Tracxtion's financial processes and systems within the functional area.

Team Leadership & Development

• Lead, coach, and develop Finance Analysts and Finance Coordinators within the team.
• Set clear expectations, provide regular feedback, and contribute to the professional growth of junior team members.
• Model a culture of accuracy, accountability, and continuous learning across the team.

QUALIFICATIONS

• CPA designation (Canada or U.S.) or actively working toward it.
• 6–9 years of progressive finance or accounting experience, including experience leading or supervising a team.
• Strong technical knowledge of accounting close processes, payroll operations, or AP management (depending on functional track).
• Experience in multi-entity or agency environments strongly preferred.
• Proficiency with ERP platforms, payroll systems (ADP, Gusto), and Microsoft Excel.
• Detail-oriented, highly organized, and able to manage multiple deadlines accurately in a fast-paced environment.
• Strong communication skills with the ability to collaborate effectively across Finance and with non-finance partners.

Ttracxtion is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.