Posted:
8/25/2025, 5:00:00 PM
Location(s):
Cleveland, Ohio, United States ⋅ Ohio, United States
Experience Level(s):
Senior
Field(s):
Product
The Heart, Vascular & Thoracic Institute (HVTI) at Cleveland Clinic is recognized internationally for advancing research and innovation in the treatment of cardiovascular and thoracic disease. Through robust clinical trials and participation in national and international registries. HVTI integrates cutting-edge science with patient care to improve outcomes across the spectrum of heart, vascular and thoracic conditions. Research and registry efforts support quality improvement, regulatory compliance and the development of novel therapies, ensuring patients benefit from the most current and evidence-based practices. Here, you will work alongside passionate and dedicated caregivers, receive endless support and appreciation and build a rewarding career.
As an Administrative Program Coordinator, you will support the development and maintenance of a compliant research program by conducting quality assurance reviews, maintaining compliance documentation, and preparing reports for IRB submissions and renewals. You will collaborate with research teams to ensure alignment with regulatory standards, assist with study monitoring and audits and help address educational needs identified through QA and compliance activities. This is a rewarding opportunity that provides access to CC courses, mentorship and the resources needed for professional development. Research is a vital part of the Cleveland Clinic mission and this role offers the chance to contribute as a valued member of an innovative research team.
A caregiver in this role works days from 8:00 a.m. – 5:00 p.m.
A caregiver who excels in this role will:
Collaborate with research staff to conduct quality assurance activities across the research portfolio, track findings and report outcomes.
Maintain Quality Assurance and Compliance documentation, including REDCap databases and logs.
Assist with IRB submissions and reporting, including continuing renewals, retrospective submissions, Adverse Events, Unanticipated Problems and Device Events.
Support the preparation of quarterly and annual research compliance reports.
Assist with alignment and preparation for study monitoring and audit activities.
Serve as an educational resource, addressing knowledge gaps and promoting a compliant research program.
Lead orientation, record management activities and ensure standards are maintained.
Develop and update interdepartmental education programs.
Assist with the scheduling, coordination, preparation and communication of meetings.
Facilitate and attend meetings and record key outcomes.
Identify key milestones and deadlines.
Communicate project status and requirements to achieve results.
Research, analyze and organize information for presentations.
Assist with the planning, coordination and tracking of various student events throughout the year.
Assist department leadership with large or complex projects.
Minimum qualifications for the ideal future caregiver include:
Associate’s Degree and three years of administrative or project management experience OR Bachelor’s Degree and one year of experience OR High School Diploma/GED and five years of experience
Strong organizational and customer service skills
Strong computer skills and experience with software applications (Word, PP, excel, Teams)
Preferred qualifications for the ideal future caregiver include:
Experience developing programs (healthcare, financial or education)
Healthcare experience or related organization
Research experience
Our caregivers continue to create the best outcomes for our patients across each of our facilities. Click the link and see how we’re dedicated to providing what matters most to you: https://jobs.clevelandclinic.org/benefits-2/
Physical Requirements:
Ability to perform work in a stationary position for extended periods
Ability to operate a computer and other office equipment
Ability to travel throughout the hospital system
Ability to communicate and exchange accurate information
In some locations, ability to move to 25 pounds
Personal Protective Equipment:
Follows standard precautions using personal protective equipment as required.
The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our tobacco free and drug free environment. All offers of employment are followed by testing for controlled substance and nicotine. All offers of employment are follwed by testing for controlled substances and nicotine. All new caregivers must clear a nicotine test within their 90-day new hire period. Candidates for employment who are impacted by Cleveland Clinic Health System's Smoking Policy will be permitted to reapply for open positions after one year.
Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.
Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility.
Please review the Equal Employment Opportunity poster.
Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities
Website: https://clevelandclinic.org/
Headquarter Location: Cleveland, Ohio, United States
Employee Count: 1001-5000
Year Founded: 1921
IPO Status: Private
Last Funding Type: Grant
Industries: Health Care ⋅ Hospital ⋅ Medical ⋅ Non Profit