Job Type:

Contract

Department:

Finance

Salary:

$59,983.00 - $74,979.00

Close Date (closes at 12:00 am on date noted below):

October 14, 2024

Hours per Week:

35

Openings:

1

Position Summary

Reporting to Supervisor, Accounting, this position is responsible for processing all payments to business partners, ensuring accuracy and adherence to the Town of Milton’s procurement and payment processing policies. Responsibilities include processing accounts payable payments through electronic transfers and cheques. This position is also responsible for final review of expense reports for purchases made through the corporate visa program.

Major Job Responsibilities

Manages and processes a high volume of vendor/customer invoices/payment requests on timely basis while ensuring completeness and accuracy of information:

• Matches invoices to purchase orders and receiving reports (including subcontract)

• Reviews the PO Exempt items requests for accuracy in account coding and for proper approvals

• Recurring Vouchers:

• Maintains recurring payment file ensuring all contracts are up to date

• Processes scheduled payments including debentures, employee benefits, rent payments,

• Enters vouchers for online payments i.e. corporate visa, government deductions and remittances

• Ensures compliance with tax legislation:

• Reviews invoices for proper treatment of federal and provincial taxes to maximize HST rebates ensuring Input Tax Credit (ITCs) and PST exemption (instant POS rebates) are applied where applicable

• Performs self-assessment on out of province/country invoices

• Monitors the payment terms, taking discounts when available and ensuring that vendors are paid on time but not in advance of due date in order to maximize cash flow

• Processes Town utility costs (hydro, water and gas)

Issues payments to Town business partners:

• Processes payments utilizing a variety of payment methods (Electronic funds transfer, wire, online banking, cheques, online refunds, US money orders, etc.

• Processes payment adjustments and payment voids

• Works with vendors to market Town’s Electronic Funds Transfer (EFT) program

Corporate Visa Program:

• Final reviewer for expense reports for all visa transactions, ensuring:

• Completeness of supporting documentation

• Proper authorizations

• Accuracy of tax calculations

• Appropriate accounting treatment including recognition of prepaids and accruals

• Monitors credit card reconciliation activity and follows up with Town staff on outstanding items

• Reconciles visa related GL accounts

Financial analysis and reconciliation

• Reconciles accounts payable related accounts including holdbacks, AP Subledger, AP accrual accounts, prepaids

• Processes of AP and Visa adjustments

• Provides year-end audit support responding to audit inquiries

​ Administration

• Reviews of vendor statements and follow up on outstanding items

• Liaises between departmental staff and vendors/customers to resolve outstanding issues

• Provides support to departmental staff on purchasing system issues, vendor payment issues and Accounts Payable inquiries

• Responsible for maintenance of the Town’s Accounts Payable filing system ensuring completeness and accuracy

Education & Experience

• Post-secondary diploma in a business related field with specialization in Finance and/or Accounting with two (2) years of experience in accounts payable field

• Two (2) years of experience in municipal setting and experience with the auditing process is preferred

• Excellent communication, time management and customer service skills

• Advanced Microsoft Excel skills and proficiency in other Microsoft Office Suite of products, including Outlook and Word

• Strong accounting and analytical skills

• Ability to work under pressure, to adapt to changing priorities, and to deal with interruptions

• Knowledge of the Enterprise Resource Planning and financial software (such as CMIC or Workday) is an asset

• Understanding of accounts payable related legislative reporting requirements, such as the Financial Information Return (FIR) and annual Financial Statements

• Knowledge of Public Sector Accounting Board Standards

Interested applicants should apply online at www.milton.ca under the Employment Opportunities section. The job posting closes at 12:00 am on October 14, 2024. Interested applicants, please ensure to apply by 11:59 pm on October 13, 2024. 

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.