Main purpose:

The Accountant is responsible for maintaining accurate financial records, processing transactions, preparing financial reports, and supporting the finance function to ensure compliance with accounting standards and company policies at the terminal.

Key Responsibilities: Responsibilities include but are not limited to:

Financial Accounting and Reporting:

• Prepare and maintain accurate accounting records in accordance with IFRS/local GAAP

• Process daily financial transactions including accounts payable, accounts receivable, and general ledger entries

• Perform monthly, quarterly, and year-end closing procedures

• Prepare financial statements, management reports, and variance analysis

• Reconcile balance sheet accounts including bank accounts, intercompany accounts, and suspense accounts

• Support preparation of annual budgets and periodic forecasts

• Analyse financial data and provide insights to management

Accounts Payable & Receivable

• Process supplier invoices, verify accuracy, and ensure timely payment

• Manage vendor accounts, resolve queries, and maintain vendor master data

• Generate customer invoices for terminal services (storage, handling, demurrage, etc.)

• Monitor accounts receivable aging and follow up on overdue payments

• Process credit notes, debit notes, and payment adjustments

• Reconcile supplier statements and customer accounts

Cash Management & Treasury

• Process payments via bank transfers, checks, and electronic payment systems

• Monitor daily cash positions and cash flow forecasts

• Prepare bank reconciliations and investigate discrepancies

• Manage petty cash and staff advances

• Coordinate with treasury team on foreign exchange transactions and hedging

• Ensure adequate liquidity for operational requirements

Tax Compliance & Statutory Reporting

• Prepare and submit VAT/GST returns and other indirect tax filings

• Support corporate income tax calculations and submissions

• Ensure compliance with withholding tax requirements

• Maintain tax records and documentation for audits

• Liaise with tax authorities on queries and assessments

• Support transfer pricing documentation requirements

Internal Controls & Compliance

• Ensure adherence to company financial policies and procedures

• Maintain proper authorization and approval controls

• Support internal and external audit processes

• Provide documentation and explanations for audit queries

• Identify control weaknesses and recommend improvements

• Ensure compliance with Trafigura Group accounting policies

Intercompany & Group Reporting

• Process intercompany transactions and reconcile intercompany accounts

• Prepare consolidation packages for group reporting

• Ensure timely submission of reports to regional/head office

• Support transfer pricing documentation and compliance

• Coordinate with group finance on reporting requirements

Daily CHESS Operations & Compliance

• Conduct daily safety briefings, toolbox talks and ensure adherence to safe work procedures.

• Monitor and enforce use of PPE, safety protocols and environmental controls during operations.

Team Training & Competency Management

• Ensure all team members receive required CHESS training and maintain current certifications.

• Identify training needs and coordinate skills development for safe operations.

Incident Response & Reporting

• Immediately respond to CHESS incidents, secure areas, and initiate emergency procedures.

• Complete incident reports, conduct preliminary investigation and implement immediate corrective measures.

Knowledge, Skills and Abilities

Technical Skills

• Strong knowledge of accounting principles (IFRS/local GAAP)

• Proficiency in ERP systems (SAP, Oracle, Microsoft Dynamics, or similar)

• Advanced Microsoft Excel skills (pivot tables, VLOOKUP, formulas)

• Experience with accounting software and financial reporting tools

• Understanding of internal controls and audit processes

• Knowledge of tax regulations and compliance requirements

Competencies

• Analytical Skills: Strong ability to analyze financial data and identify trends

• Attention to Detail: High level of accuracy in financial processing and reporting

• Organization: Excellent time management and ability to meet deadlines

• Communication: Clear written and verbal communication skills

• Problem-Solving: Proactive approach to resolving discrepancies and issues

• Teamwork: Collaborative approach with ability to work across functions

• Integrity: High ethical standards and confidentiality

• Adaptability: Flexibility to handle changing priorities and workload

Personal Attributes

• Self-motivated with strong work ethic

• Results-oriented and deadline-driven

• Professional demeaner and business acumen

• Continuous learning mindset

• Ability to work independently and as part of a team

Key Relationships:

1. Internal

Finance Team

• Finance Manager/Chief Accountant - Primary reporting line; receive direction, guidance, and performance feedback

• Senior Accountant - Collaborate on complex transactions and seek technical guidance

• Accounts Payable Clerk - Coordinate invoice processing and payment runs

• Accounts Receivable Clerk - Align on customer billing and collections

• Finance Assistants/Junior Accountants - Provide guidance, training, and task delegation

• Payroll Officer - Coordinate on salary payments, staff advances, and payroll accounting

• Treasury/Cash Management Team - Align on cash flow, payments, and banking matters

Terminal Management

• Terminal General Manager - Provide financial updates and support business decisions

• Operations Manager - Coordinate on operational costs, accruals, and budget variances

• Commercial Manager - Support pricing analysis, contract reviews, and revenue recognition

Operations & Commercial

• Commercial Team - Process customer invoices, verify contract terms, and resolve billing queries

• Customer Service Team - Clarify billing issues and payment status with customers

• Operations Supervisors - Obtain information on services rendered for accurate billing

• Warehouse Team - Coordinate on storage charges, demurrage, and inventory accounting

• Customs Department - Process customs-related charges and duty payments

Procurement & Administration

• Procurement Team - Verify purchase orders, process supplier invoices, and manage vendor payments

• IT Department - Resolve system issues, request access rights, and support system upgrades

• HR Department - Process staff-related payments, benefits, and expense reimbursements

• Administration Team - Manage petty cash, office expenses, and administrative costs

• Legal/Compliance - Coordinate on contract reviews, legal fees, and compliance matters

Regional/Group Level

• Regional Finance Manager - Report financial results and seek guidance on technical matters

• Group Finance/Shared Services - Submit consolidation packages and comply with group policies

• Group Treasury - Coordinate on intercompany transactions and foreign exchange

• Internal Audit Team - Provide documentation for audits and implement recommendations

• Group Tax Team - Coordinate on tax compliance and transfer pricing matters

• Group IT/Systems Team - Support ERP system issues and enhancements

2. External

Banking & Financial Institutions

• Bank Relationship Managers - Coordinate on account services, payments, and banking facilities

• Bank Operations Teams - Resolve payment issues, obtain statements, and manage bank charges

• Foreign Exchange Dealers - Execute currency transactions and obtain rates

• Letter of Credit Departments - Process trade finance documentation

Suppliers & Vendors

• Suppliers/Service Providers - Resolve invoice queries, confirm payment terms, and process payments

• Utility Companies - Manage accounts for electricity, water, telecommunications

• Equipment Suppliers - Process invoices for equipment purchases and rentals

• Maintenance Contractors - Verify service completion and process payments

• Insurance Brokers - Process premium payments and coordinate on claims

Customers & Commercial Partners

• Customers/Clients - Resolve billing queries, provide payment information, and issue invoices

• Customer Finance Teams - Coordinate on payment terms, credit notes, and account reconciliations

• Shipping Lines/Agents - Process invoices and resolve billing discrepancies

• Freight Forwarders - Manage accounts and payment arrangements

Regulatory & Tax Authorities

• Tax Authorities (Revenue Service) - Submit tax returns, respond to queries, and process payments

• VAT/GST Offices - File returns, claim refunds, and resolve compliance issues

• Customs Authorities - Process duty payments and obtain clearance documentation

• Social Security/Pension Authorities - Submit statutory deductions and employer contributions

• Company Registry/Regulators - Submit statutory filings and annual returns

Auditors & Professional Advisors

• External Auditors - Provide financial information, respond to audit queries, and facilitate year-end audits

• Tax Advisors/Consultants - Seek guidance on complex tax matters and compliance

• Legal Advisors - Coordinate on contract reviews, disputes, and legal fees

Accounting/Finance Consultants

• Engage on special projects or technical accounting matters