Scheduled Hours

37.5

Position Summary

The Campaign Initiatives & Engagement team (CI&E) plays a pivotal role within University Advancement as a central hub for planning and executing university-wide initiatives such as Make Way: Our Student Initiative and comprehensive campaigns. CI&E collaborates with colleagues across advancement and oversees the coordination of campaign-related volunteer efforts.

CI&E is seeking a dedicated individual to report to the Executive Director and manage ongoing and special projects, including information hubs for UA staff and volunteers, smooth operations of volunteer engagement activities, and various special projects. Candidates should be adept at navigating processes, assessing risks, setting and managing milestones and deadlines, and working collaboratively with multiple stakeholders and diverse constituencies.

This person must be highly motivated, have keen attention to detail, have excellent project management skills, and the ability to master new technologies. Must also possess the ability to exercise considerable initiative and sound judgment in planning, prioritizing and carrying out work. Flexibility and the ability to adapt to changing circumstances are essential. This person must be committed to the university’s mission and incorporating UA values into their daily work: integrity, passion, respect, accountability, collaboration, transparency, innovation, connection, and excellence.

Job Description

This role is integral to campaign volunteer engagement activities. This individual ensures smooth operations by fostering efficient and productive internal partnerships by:

• Serving as a central logistics coordinator for volunteer visits and other activities  
• Coordinating and distributing briefing materials for volunteers
• Tracking and reporting campaign volunteer activity in ARCH (Advancement Relationship Constituent Hub), University Advancement’s Salesforce-based platform.

This role manages special projects with the Executive Director or Associate Vice Chancellor for CI&E. Responsibilities include, but are not limited to, becoming a skilled user of the ARCH campaign reporting dashboard, tracking and reporting on select campaign initiatives, facilities naming opportunities administration, and various special research tasks.

This role is responsible for managing campaign resources for University Advancement through the UA intranet on SharePoint and the volunteer resources hub on WordPress. The individual in this position will collaborate with CI&E and UA partners to ensure that information remains current, organized, and user-friendly.

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment

Physical Effort

• Typically sitting at a desk or table

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Active Listening, Adaptability, Communication, Confidentiality, Customer Relationship Management (CRM), Database Software, Deadline Management, Detail-Oriented, English Grammar, Highly Developed Interpersonal, Material Preparation, Microsoft Office, Multitasking, Optimistic Attitude, Professional Etiquette, Project Management, Proofreading, Social Interaction, Sound Judgment, Taking Initiative, Teamwork, Telephone Communications, Time Management, Volunteer Engagement, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.