Our next HR Specialist will be a part of our Corporate HR Team within our HR Solutions Center. This is an exciting team to be a part of as you get to work with many aspects of HR and support many people throughout the organization. We’re looking for a candidate who has some HR experience but is looking to learn, grow and would like a long-term career in HR. The ideal candidate will have great communication skills, a high level of confidentiality, a professional demeanor, the ability to think outside the box, and strong Excel skills.

What You’ll Be Doing

• Contract and legal documentation Administration.

• Create legal documents for all Mexico new hires and employees (Employment Contracts, Contract Addendums, Policy's acknowledgments, etc.)

• Administer Mexico's legal documentation distribution and electronic return process via My Connect.

• Ensure contracts and legal documentation are signed on first day and returned , including answering any related questions and helping managers troubleshoot issues.

• Physical File Administration.

• Establish systems and methods for ongoing file processes.

• Establish methods for shipping new files from local branches.

• Establish methods for shipping existing files to local branches in response to audit request, including:

• Record file contents

• Audit returned files to determine if all original contents are included.

• Follow up on any missing documents - either retrieving them from the branch or completing new, if necessary.

• Create standardized templates to facilitate process and establish expectations with managers/recipients of files.

• Document the above via SOPs and process maps.

• Create physical new hire and termination.

• Administer signing and sending of final employee pay-related documents.

• Life Insurance Document Updates

• Administer employee signature process of periodic updates to life insurance updates, including wet signature (still being evaluated by Benefits)

• Wet Signature Tracking -  ensure original signature document is retained in personnel file.

• Establish and maintain documentation of all above responsibilities.

• SOP’s and process maps

• Communication templates

• Centralized repository for all related process documentation

• Engage in regular, scheduled continuous process improvement reviews and updates.

• Spanish translation support for full HRSC team

What We're Looking For

• Excellent verbal and written communication; must be fluent in English

• Minimum 3 years of HR service center experience required

• Bachelor's degree in HR or business related field required

• Proficient with Microsoft Office products, such as Word, Excel, and Outlook

• Skilled in preparing clear and concise documents, including, but not limited to, correspondences and other written materials

• Ability to establish and maintain effective working relationships in a team environment

• Ability to prioritize, organize, and perform multiple work assignments simultaneously while meeting assigned deadlines

• Ability to maintain confidentiality and handle highly sensitive/confidential information

• Ability to perform accurately in a detail-oriented environment.

• Ability to demonstrate effective customer services skills

• Knowledge of and the ability to demonstrate effective office practices and etiquette

• Highly prefer experience with applicant tracking systems (ATS), SharePoint, Workday

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