Accounts Payable Associate, GCC, India

This job is responsible for the day-to-day running and co-ordination of the Accounts Payable team, which is responsible for the timely payment of all invoices and employee expenses.

This will involve liaising with other members of the finance team, as well as all relevant internal departments and external vendors/suppliers.

This position will be Remote at our India location.  

What will be my duties and responsibilities in this job?

• Responsible for the day-to-day running and co-ordination of Accounts Payable department
• Ensure invoices received are processed and paid accordingly and within the PO policy
• Ensure employees’ expenses are processed and paid in accordance with the expense policy
• Obtain approval of expense claims and invoices
• Ensure all payment requests are authorised in line with expenditure approval limits, are correctly coded and have the appropriate invoice or supporting documentation to be paid on time
• Set up new vendors/suppliers on Felita and keep accurate records of any changes for audit purposes
• Reconcile the AP control account and report on a timely basis to management
• Reconcile supplier statements to Felita to ensure that all invoices have been received
• Check bank statements and ensure all entries (DD’s, SO transfers) are updated in the AP ledgers
• Liaise with management to resolve and investigate invoice queries on the ledger
• Communicate with suppliers/employees on disputes with their accounts
• Manage other ad hoc projects/issues impacting the function as they arise
• Monitor payments to ensure minimal overdue/outstanding balances due to vendors
• Process pay cycles on a timely basis
• Ensure remittance advices are issued to suppliers on a timely basis
• Administer the stop/stop and reissue of returned cheques/BACS when required
• Filing all paid vouchers and reconciled statements for vendors
• Manage and promote the expense and PO policy
• Responsible for AP employees, including yearly appraisal and all other aspects
• Authorise bank transfer requests within the necessary systems
• Respond to external audit requests as required
• Maintenance of invoice approval matrix

What are the requirements needed for this position? 

• To work in the Accounts Payable department it is essential to have the experience of being able to oversee the responsibilities that need to be completed and to be able to understand why each task is performed.
• Must be organised, work well under pressure and be able to uphold a professional outlook at all times towards colleagues, suppliers and clients.
• Ability to oversee and lead a small team.
• A proactive and flexible attitude is essential to meet set deadlines and to assist other areas of Finance.
• A good stand of Mathematics and English is required.
• Knowledge of accounts payable processing is essential.

What other skills/experience would be helpful to have?

• Knowledge of Felita and Oracle
• Knowledge of employee expense processing