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Reporting to the Business of Creative Enterprises (BCE) Director, the Administrative Assistant & Community Coordinator will handle a range of essential duties, including administrative support, the planning and coordination of community-oriented events, and advancing new and continuing program initiatives. This is a multifaceted position that invites creativity, is highly collaborative, requires a passion for detail, strong communication, problem-solving, and organizational skills, as well as a talent for relationship building.

ESSENTIAL JOB DUTIES

Administrative

• Support BCE Director with general administrative tasks (communication, coordination, planning, meetings, event support, faculty/guest visits).

• Coordinate with and support Director on registration and academic advising.

• Create and coordinate academic and community program schedule with Director.

• Communicate program news and updates across the BCE community through appropriate channels.

• Maintain program budget in collaboration with Program Director and Finance Director.

• Place orders for merchandise, supplies, equipment, etc.

• Coordinate with the School of Communication’s administrative staff on faculty searches and other tasks.

• Provide occasional support for general administrative tasks to BCE Graduate Program Director and BCE faculty.

Event Planning & Coordination

• Coordinate and oversee BCE events per guidance of BCE Director including reserve booking space, place catering orders, advise/lead student workers around specific event tasks and assist with event preparation, setup, and breakdown

Promotion and Social Media

• Coordinate with Director and Student Workers on program and curriculum promotion

• Support student workers, and occasionally lead posting, on BCE social media channels (e.g., LinkedIn, Instagram, etc.)

Community Building 

• Leads, coordinates, and supports BCE community enrichment programs:

  • BCE Buddies: Our mentorship program for incoming students
    - Lead and support including communication about program, recruiting mentors, gathering information from mentors and incoming students, matching process, and coordination of supporting events

  • BCE Ambassadors: Our BCE liaison and leaders, BCE Ambassadors are student workers who want to practice and apply their leadership skills in service of the program and BCE community.  - Coordinate, lead and support BCE Ambassadors including communication about program, recruiting of student leaders, running meetings, and coordination of supporting events

  • BCE Mentors: Our newest program which partners current juniors and seniors with BCE alumni who serve as mentors for navigating post-college life. 
    - Lead and support including communication about program, recruiting alumni mentors, pairing of mentors with mentees, coordination of supporting events

QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.      

• Bachelor of Arts/Science degree from an accredited college or university strongly preferred, or 2-4 years of equivalent experience in the administrative field

• One or more years of relevant work experience required

KNOWLEDGE, SKILLS, AND ABILITIES – This may be representative but not all-inclusive of the knowledge, skills, and abilities commonly associated with the job.  

• Ability to craft well-written, professional communication across a variety of mediums 

• Comfortable leading small groups, making introductions, jumping in and following up

• Think strategically, speak up, ask questions, and share your ideas 

• Strong attention to details and deadlines

• Learn quickly, and are curious about the program & creative industries, allowing you to gain relevant knowledge to contribute to tasks

• Consistent, reliable, and enjoy collaborative creative problem solving

• Have a solid sense of design as it facilitates good communication

• Capable of and/or accomplished with creating internal and external communication strategies, and are knowledgeable of social media best practices for content creation and posting

• Familiar with some or most of the following: Canva, Eventbrite/Paperless Post, Microsoft Office (PowerPoint, Word, Excel, etc.) and Google Drive (+ Docs, Sheets, Slides), etc.

PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit or stand for long periods.

• Requires ability to lift and move light objects (under 15 lbs)

• Work Schedule, Modality, Etc.

• Position is mostly in-person, but allows for some hybrid work, with a set schedule for time on campus

• Some evenings and occasional weekends required over the academic year (i.e., fall semester, spring semester)

WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.

• Standard working conditions for an office or production environment 

Disclaimer: This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Certain job duties described herein may be subject to possible modification in accordance with applicable state and federal laws.

Compensation: $21.60 - $25.90 hourly, commensurate with experience.

Grade of Position: S-23-05NE

Scheduled Weekly Hours: 36.25

Division: Division of Academic Affairs

This position will be exclusively represented by the Service Employees International Union (SEIU), Local 888 for purposes of wages, hours and other terms and conditions of employment.

In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week. 

Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits such as life and disability coverage as well as commuter offerings are available.

Please refer to our benefits website for a full list of benefits and eligibility requirements.