Must meet one of the two requirements: 

• Have an active Security Clearance (DHS/CBP clearance preferable), or  

• Have had a Security Clearance in the past (preferably within the last 2 years). 

Must be able to pass a CBP background investigation. 

KEY DUTIES AND RESPONSIBILITIES 
Essential Duties and responsibilities include the following.  Other duties may be assigned. 

Performs a full range of office and administrative support duties including managing calendar appointments for senior Program Management Office (PMO) leaders; scheduling meetings, interviews, and conferences; evaluating requests for information, appointments, tasks, and other correspondence and coordinating responses within established deadlines. 

Prepares memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation, maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. 

Maintains office supplies and equipment inventories; evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and performing other duties as assigned in support of various administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). 

Coordinates travel logistics for PMO Directors, including securing transportation and overnight accommodations in both domestic, and overseas locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. 

Schedules and coordinates high-level meetings and PMO events (i.e., Program Management Reviews (PMRs), Town Halls, Team Director’s Meetings, Leadership Team Meetings, Business Partner Meetings, etc.) including scheduling calendar invites; arranging for meeting space; coordinating conference technology; assisting with researching and preparing agendas, talking points, briefing materials, and presentations as needed; and preparing and distributing meeting minutes and action items. When necessary, participating in special conferences and meetings. 

Plans daily activities within the guidelines of company policy, job description and supervisor’s instruction in such a way as to maximize personal output.   

Responsible for aiding in own self-development by being available and receptive to all training made available by the company.  

EDUCATION AND EXPERIENCE