The Opportunity

The Financial Systems Specialist will report to the Vice President, Finance and is the internal owner and subject matter expert for the organization’s financial systems, including Workday Financial Management and PointClickCare. This role ensures financial systems are optimized to support business objectives, financial controls, and operational efficiency while maintaining data integrity.

In this position, you will oversee and coordinate a third-party service provider responsible for system configuration, enhancements, integrations, and technical support. You will also play a key role in fostering an environment that promotes a culture of resident safety, quality care, and freedom from harm.

What You Will Do:

Finance Systems Ownership & Governance

• Serve as the internal AgeCare owner for Workday Financial Management and other finance-related systems, including PointClickCare.

• Define system strategy, priorities, and roadmaps in collaboration with Finance, Operations, IT leadership, and third-party service providers.

• Ensure systems align with accounting standards, regulatory requirements, and organizational operational needs.

Finance Systems Project Oversight

• Lead and oversee finance systems initiatives, including implementations, upgrades, integrations, enhancements, and process improvements.

• Develop project scopes, objectives, timelines, and success criteria in partnership with stakeholders and vendors.

• Coordinate project activities across Finance, IT, Operations, and external partners.

• Monitor project progress, risks, issues, and dependencies, escalating concerns as appropriate.

• Ensure effective testing, user acceptance, and change management for all system enhancements.

Third-Party Vendor Management

• Manage relationships with third-party service providers supporting Workday and other finance systems.

• Translate finance and operational requirements into clear, actionable specifications.

• Review, validate, and approve vendor deliverables, configurations, and documentation.

• Monitor vendor performance, service levels, and adherence to project timelines.

Integrations & Data Management

• Ensure data accuracy, consistency, and reconciliation across integrated systems.

• Partner with IT and vendors to identify and resolve integration and data issues.

Financial Close, Reporting & Controls

• Support month-end, quarter-end, and year-end close activities from a systems perspective.

• Ensure reporting tools and outputs meet the needs of Finance leadership and operational teams.

• Support audits, internal controls, and compliance by ensuring systems are properly configured and governed.

User Support & Communication

• Act as the primary liaison between Finance, Operations, IT, and vendors for finance systems and related initiatives.

• Coordinate end-user training, communications, and documentation for system changes.

• Facilitate user acceptance testing and post-implementation reviews.

What We Offer:

• A competitive salary and benefits package.

• Diverse career experiences and opportunities for professional growth and development.

• Emphasis on work-life balance to support a healthy and fulfilling professional life.

• Access to technology, tools, and resources to enhance job performance and efficiency.

What You Bring:

• Bachelor’s degree in finance, Accounting, Information Systems, or a related field.

• 3+ years of experience in finance systems, financial operations, or systems project coordination.

• Experience with Workday Financial Management.

• Demonstrated experience overseeing projects and managing third-party service providers.

• Solid understanding of accounting principles and financial reporting.

About Us

For over 25 years, AgeCare has been dedicated to creating vibrant and supportive communities, providing high-quality care and fostering meaningful connections. With over 50 communities across Alberta, BC and Ontario, we offer a comfortable, home-like atmosphere where residents can age with dignity and respect. Guided by our values of trust, quality, respect and teamwork, our compassionate and dedicated team is at the core of our success, ensuring that residents enjoy a rich quality of life in an environment tailored to their needs.

If you’re passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you! Apply today!

At AgeCare, we value diversity and inclusion and encourage all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!