Executive Assistant

Zurich, Switzerland

A GLOBAL LEADING ASSET MANAGER WITH A DIVERSE & INCLUSIVE CULTURE

As the Global Asset Management business of Prudential, we’re always looking for ways to improve financial services. We’re passionate about making a meaningful impact - touching the lives of millions and solving financial challenges in an ever-changing world.

We also believe talent is key to achieving our vision and are intentional about building a culture on respect and collaboration. When you join PGIM, you’ll unlock a motivating and impactful career – all while growing your skills and advancing your profession at one of the world’s leading global asset managers! 

If you’re not afraid to think differently and challenge the status quo, come and be a part of a dedicated team that’s investing in your future by shaping tomorrow today.

At PGIM, You Can!

What you will do

• Partner with sales representatives to create and maintain Salesforce records to proactively track all client life cycle events, including opportunities, contacts, organizations, data room access, and client correspondence.
• Ensure a high-touch level of service to clients in all aspects of the client life cycle.
• Secure client meeting materials, and coordinate and track Compliance approval via Seismic and Salesforce.
• Schedule and coordinate meeting logistics, arranging video conference connectivity, prepare printed meeting materials and other logistics.
• Coordinate international travel arrangements including preparing detailed itineraries
• Assist with local client events.
• Provide management reporting to fulfil regulatory requirements for the Zurich office.
• Process expenses for all Zurich based team members, invoices and client reimbursements as required.
• Liaise with the IT department to manage and resolve IT/mobile device issues.
• Perform other administrative duties and special projects as assigned, including coordinating relationships with local suppliers.
• Work independently on research projects as assigned.
• Partner with other Europe-based Executive Assistants, and provide backup coverage as needed.

What you can expect

We are seeking an enthusiastic individual who will be a key part of the Business Development team. This is a full-time, on-site role based in our Zurich office. You will provide the team with a high-level of support across a broad range of crucial administrative functions ranging from travel coordination and diary management to general office management.

The candidate will ideally view the role as an opportunity for development and learning.

What you will bring

• Bachelor’s Degree preferred.
• 7 or more years of executive assistant, project management, sales support or other transferrable experience in a fast-paced and demanding environment.
• Proficient in technology systems such as Salesforce, Seismic, Tableau, Microsoft Word, Power Point, Excel, Teams and able to work optimally with other teams across the organization.
• High degree of professionalism and strong work ethic coupled with a sense of responsibility and integrity.
• Strong editing and proofreading skills and attention to detail.
• Ability to think proactively and anticipate needs.
• Ability to work independently with minimal direction, work under tight time constrains, and be able to prioritize work.

What will set you apart?

• Excellent written and verbal communication skills in (Swiss-)German and English and desirably in French.
• Strong attention to detail, accuracy and completeness.
• Seeks development and learning opportunities.
• Strong critical thinking and logic skills, proven ability to prioritize tasks, work independently and escalate for assistance when needed.
• High level of productivity and self-direction while multi-tasking.
• Proactive problem solving.
• Flexibility to work the hours needed as required to meet business demands.

*PGIM welcomes all applicants, even if you don't meet every requirement. If your skills align with the role, we encourage you to apply.

What we offer you

• Annual Leave: 25 days at full pay.
• Pension Benefits: The PGIM pension plan is a defined contribution, both you and PGIM contribute a % of your pensionable salary to the plan. Contributions follow an age-banded scale in which you pay 35% via salary sacrifice and PGIM pay 65%.
• Life, Accident and Disability Insurance: PGIM provide coverage schemes for Life Insurance, Accident Insurance and Short-term & Long-term disability.
• Employee Assistance Program: The EAP provides awareness, education and confidential counselling assistance for a range of work/life issues, including stress management, relationship challenges, life event changes as well as financial and legal support.

About the PGIM Institutional Client Group

The Institutional Client Group (ICG) is responsible for leading the development and implementation of the global strategy for PGIM's institutional client engagement, capital raising and business development activities across key markets and asset classes. The team partners closely with PGIM’s investment, marketing and product teams to deliver solutions for our clients and consultants. The team also focuses on building and maintaining strong, long-term relationships with the largest pensions, endowments, corporations, unions, sovereign wealth funds and family offices globally.

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