Multi-Occupation-Spec-General

Company:

Jeppesen Systems AB

Job ID:

00000438663

Date Posted:

2024-09-09

Location:

SWE - Gothenburg, Sweden

Job Description Qualifications:

We are looking for a person who likes to work in a fast-paced, multicultural environment, and who enjoys acting as a representative for the company. Someone who has significant experience working with internal and external stakeholders and is always happy to help others and find solutions to challenges. We would like to see that you are tech-savvy, possess strong administrative skills, have a genuine interest in sustainability, environment, health and safety, and security, and are also handy with office maintenance tasks.

You are positive and flexible, and you can easily (and correctly) communicate in both Swedish and English. You are responsible, organized and can take initiative, as well as being a strong team player. You will be a key person focusing on providing a high level of service to both visitors and employees.

Basic Qualifications:

• Has excellent written and verbal communication skills in English as primary work language and Swedish

Preferred Qualifications:

• Has several years of experience in operations, facilities management, customer service and real estate
• Intermediate level of Microsoft office package (Teams, Word, Excel, Outlook, Powerpoint, Power BI, and AI etc)
• Tech Savvy: The candidate should be comfortable navigating and utilizing online applications to enhance productivity, and effectively communicate with team members and clients.
• Has the ability to work both independently and collaboratively with different departments
• Is a team player with high energy, service-mindedness, positive attitude, and dedication to quality and accuracy, solution-oriented, has high integrity, is open-minded and interested in learning
• Demonstrates organizational and time management skills and ability to multi-task
• Has a strong customer service background and willingness to “walk the extra mile”
• Enjoys a fast-paced, multicultural environment and acting as the face and voice representative for the company
• EH&S, Security and Sustainability
• Is able to carry out physical tasks such as lifting, carrying, basic repair work as well as installation, and maintenance of office assets/ equipment and technology infrastructure

Essential Duties and Responsibilities

1.Security and Badging operations

• Implement and maintain safety protocols and procedures to ensure the well-being of Boeing employees and visitors. This includes conducting regular safety inspections, coordinating emergency preparedness plans, and monitoring access control systems
• Coordinate, maintain and update the Boeing Continuity Plan, inform and communicate with the stakeholders. Ensure that the respective site is fully compliant with the EH&S Boeings standard and- requirements and report accordingly on EU SharePoint and Enablon
• Safety Walks (OSC), Recycling, EU Energy Directive, external surveillance audits
• Communicate with the supplier and with the alarm center 24/7, monitor logs, insert new badges in the access system, monitor CCTV, incident management, order and activate badges in Boeing office and the building, deactivate and dispose of badges as and when needed

2.Environmental Health & Security

• Act as EHS Focal Sweden, conduct safety walks, ergonomic checks, report to Enablon, participate in meetings and trainings, collaborate with the EU Site Focals

3.Sustainability

• Oversee data calls, Green leases and procurement of Green electricity, collaborate on Green synergies with EU colleagues, recycle waste, order sustainable supplies, and support and participate in events
• Take part in sustainability initiatives and compliance activities, such as audits. Make sure that data on consumption is provided in the designated tools in a timely manner

4.Office and Facility Management

• Oversee and manage the day-to-day operations of the office site, ensuring a clean, safe, and productive work environment for all employees. This includes coordinating and ensuring that office supplies, equipment maintenance, and managing vendor relationships are conducted by self or the local team
• Ensure that employees have the necessary tools and resources to perform their job effectively, including computers, printers, software, and communication systems. Conduct daily, weekly and monthly office walks following the checklists to ensure that the respective site is kept to the required standard (quality, safety, compliance, service etc)
• Manage office space and utilization by optimizing the efficient use of office space by analyzing current and future needs, coordinating office relocations, and managing seating arrangements.
• Collaborate with relevant teams to ensure a productive and ergonomic work environment. Carry out Service Ticket management, Office maintenance, lead and support projects on space planning, take part in weekly meetings with the local seating committee, support office moves refurbishments and construction work, conduct asset tagging following Boeing processes

5.Equipment & Technology - Support Events

• Oversee, in collaboration with IT&DA the procurement, installation, and maintenance of office equipment and technology infrastructure. Ensure that employees have the necessary tools and resources to perform their job effectively, including computers, printers, software, and communication systems. Coordinating and supporting a variety of events by transporting and installing/uninstalling the equipment needed.

6.Data Calls

• Fill and monitor the trackers, participate in trainings and meetings, and collaborate with the BGES team across Europe. Promptly provide site data, when requested and keep various BGES databases up-to-date (e.g. update office address, building code, etc. in Site List app; update focals for a site in the Focals List app; update Site Green ID Card app once a year…)

7. Invoices and iProcurement

• Create and monitor purchase requests and purchase orders, monitor invoices and approvals, communicate and collaborate with AP Sweden. Assets tagging roll-out and up-keep. Collaborate with Finance

8.Landlord Engagement

• Be the 1st point of contact for the landlord regarding day-to-day office operations, agree upon and schedule regular communication with the landlord
• Define what falls under the responsibility of the landlord (lease contract) vs. Boeings responsibility regarding maintenance, window cleaning, security etc.
• Ensure that all areas are covered by either landlord, Boeing or Facilities Management (FM) provider
• Align the SOW with the FM provider. Aligned with the PPM tracker, Manage the action plan as defined in the green lease agreement if one is in place. Important: before going to GREF for any funding request it must have been agreed by Business Support Manager and Regional Leader Europe, Ukraine and Israel

Functional Excellence Competencies

1.Achievement and Results Oriented

Achieves efficient, timely, quality results by directing efforts on expected outcomes while providing exemplary business partner service within expected timeframes.

1.Analytical Thinking

Effectively collects, organizes, synthesizes, and analyzes data; summarizes findings; develops conclusions and recommendations from appropriate data sources.

2.Decision Making

Identifies and understands issues, problems, and opportunities; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action or develops appropriate solutions; takes action that is consistent with available facts, constraints, and probable consequences.

3.Innovation / Creativity

Discovers new opportunities and solutions for problems by looking beyond current practices and using innovative thinking. Tries different and novel ways to deal with work problems and opportunities.

4.Planning and organizing

Effectively plan what is to be achieved and involve all relevant stakeholders. Anticipate important or critical events, identifying resource requirements and assigning responsibility for specific work, including deadlines and performance expectations. Demonstrate the use of information -gathering techniques, analyzing situations and identifying implications in order to make correct decisions. Demonstrate ability to monitor progress and to make changes as required.

5.Service Delivery

Anticipates and responds to needs and demands of business partners and organizations (both internal and external) with a service excellence mindset.

6.Work Standards

Sets high standards of performance for self and others; assumes responsibility and accountability for successfully completing assignments or tasks; self-imposes standards of excellence rather than having standards imposed.

Other:

• Applicable and appropriate educational/certification credentials from an accredited institution and/or equivalent experience is required

• Employer will not sponsor applicants for employment visa status

• This position does not offer relocation. Candidates must live in the immediate area or relocate at their own expense

• This requisition is for a locally hired position in Sweden. Candidates must have current legal authorization to live and work in Sweden. Benefits and pay are determined at the local level and are not part of Boeing U.S. based payroll

Boeing is the world's largest aerospace company and leading manufacturer of commercial airplanes and defense, space and security systems. We are engineers and technicians. Skilled scientists and thinkers. Bold innovators and dreamers. Join us, and you can build something better for yourself, for our customers and for the world.

Relocation:

No relocation available

Export Control Requirement:

Not an export control position

Safety Sensitive:

This is not a safety sensitive position

Contingent Upon Award Program

This position is not contingent upon program award

Experience Level:

Individual Contributor - 3

Job Type:

Regular

Job Code:

UAMEI3 (UB2)